Receptionist / Admin Assistant

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Job Summary
The Receptionist is responsible for greeting visitors, answering phone calls, managing appointments, and performing general administrative duties to ensure the smooth operation of the office.

Responsibilities

• Front Desk Operations and Customer Service:
• Greet and welcome guests or clients in a courteous and professional manner.
• Direct visitors to the appropriate departments or personnel.
• Maintain a clean, organized, and welcoming reception area.
• Communication:
• Answer and direct phone calls and enquiries to appropriate personnel.
• Take messages and deliver them accurately to the concerned parties.
• Meeting Rooms:
• Prepare and manage office supplies, ensuring adequate stock levels.
• Perform basic office administrative tasks such as filing, faxing, and data entry.
• Administrative Support:
• Assist in the preparation of reports, presentations, and other documents as needed.
• Mail & Deliveries:
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Handle outgoing mail, including organizing and ensuring timely dispatch.
• Office Coordination:
• Perform any other tasks as assigned by the supervisor or management.
• Miscellaneous Tasks:
• Perform any other tasks as assigned by the supervisor or management.

Requirements

• Minimum 'O' level.
• Min 1 to 2 years admin experience.
• Proficiency in MS Office applications (Outlook, Word & Excel).
• Able to work independently as well as in a team.
• Attention to detail and discreetness in handling business data.
• Professional appearance and demeanor.
• Friendly and approachable.
• Candidates with immediate availability preferred.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Human Resources Services