Management Assistant jobs in Canada

Govan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we’ve demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work. Govan Brown is recognized as one of Canada's Best Managed Companies and one of Canada's Top 40 Contractors.

• Summer hours: Get a head start on your weekends from Victoria Day through Thanksgiving
• Investing in your future: We offer a Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP).
• Health & Dental Benefits: Such as prescription drug coverage, medical services, dental and vision as well as a Health Spending Account of $750 (minimum) to use as you like to top up our benefit programs.
• Safety: We prioritize safety at GB, with daily safety activities woven into our operations and safety programming throughout the year. We also offer a $400 Boot Allowance every two years to ensure employees have access to CSA approved safety boots.
• Our Workplace: On-site gym, games room, weekly fruit deliveries and free on-site parking.
• Fun Team and Volunteer Events: Enjoy the opportunity to socialize with team members at events and volunteer activities within the community.
• Service and Referral Rewards: We appreciate our employees’ commitment to our success and growth through various creative rewards, (including a personalized bobblehead for a key milestone!)
• Green Space: Enjoy the fresh air and amazing view from our outdoor space, patio and BBQ facilities. And let’s not forget our beloved bees (affectionately known as The GBees).
• Professional Development & Training: Expand your knowledge through various internal training programs and support of your professional certification goals.
• Family-Friendly Environment: Our culture extends beyond our employees with family friendly events and we furry friends are welcomed at our office.
• Wellness & Life Balance: Through our Employee Assistance Program we offer wellness tools for employees and their families, as well as a minimum of 3 weeks of vacation.

We’re looking for a driven and detail-oriented Project Management Assistant / Project Coordinator to join our Building Group team in Toronto. You’ll work closely with Project Managers and site management across all stages of construction, from tender to close-out, applying your construction knowledge to help deliver high-quality projects on time and within budget. A project list must be included on your resume.

Your responsibilities will include:

• Proactively manage project processes and documents, such as project set up, bid packages, subcontract management, drawings, purchase orders, contracts, building permits, change order requests and pricing, RFIs, RFQs, close out etc.
• Setup and maintain accurate project information and data in our computerized project management system (CMiC).
• Review shop drawings for scope and accuracy against schedules.
• Liaise and build relationships with clients, designers, and sub-contractors.
• Conduct regular site visits, attend, and participate in client and trade meetings.
• Provide project accounting support – assist with approvals for AP processing and client invoicing, budgets & estimates.
• Organize the project closeout documentation, including warranties, drawings, manuals, permits etc.
• Track and communicate regularly with key stakeholders regarding project status and milestones.
• Provide top notch service to clients, suppliers, and other stakeholders by responding professionally and with a sense of urgency.
• Regular engagement with site supervisors, safety reps, trade leads and local inspectors.

• Post-secondary education in Construction, Architecture, Engineering, or a related field.
• 3+ years of project coordination experience at a general contractor, ideally on complex ground-up and repositioning projects within the ICI sector.
• Strong ability to read and interpret construction drawings and documents.
• Solid understanding of construction processes across all project phases, from startup to closeout.
• Proactive problem-solver with the ability to identify issues and implement effective solutions.
• Tech savvy in Microsoft Office suite and project management software like CMIC and PlanGrid
• Confident, professional communicator with clients, designers, subcontractors, and internal teams.
• Self-motivated, adaptable, and able to manage multiple priorities in a fast-paced environment.
• Highly organized, detail-oriented, and able to work independently or collaboratively with minimal supervision.
• Positive, team-oriented mindset with a strong “get it done” attitude.

• This role offers an annual salary between $70,000 and $90,000, depending on experience and qualifications, with final compensation thoughtfully tailored in the offer stage.

• Main office location is 108 Vine Avenue, Toronto.
• In-person role based in the office and on active construction sites.
• Exposure to construction work site environment in all seasons.
• Not a hybrid or remote position.

Govan Brown is an equal opportunity employer, and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration.