Legal Assistant jobs in United Arab Emirates

Any Arab National, Any European National, Any Anglophone National

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Vacancy

1 Vacancy

Job Description

About the job

Position: Legal Assistant

Location: Dubai, UAE

Industry: Shipping, Oil & Gas, Energy and Projects

The Company:

The Company is part of a wider group of companies and entities that specialises in oil tanker shipping, oil & petroleum trading in the UAE, and consisting of a state-of-the-art oil terminal in Iraq.

The Role:

The Legal Assistant will be proactive and detail-oriented, providing support and reporting to the Legal Manager. He/ She will support and provide legal administrative assistance to the Legal Manager across a broad range of business areas and units, ensuring legal and regulatory compliance, managing contractual matters, overseeing/ managing corporate governance, assisting with strategic restructuring and ensuring compliance with all UAE and international laws and regulations. He/ She will also be given a wide range of responsibilities and ability to grow and develop.

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Key Responsibilities:

1. Documentary and Contract Support:

· Draft, format and maintain legal documentation, including a variety of contracts and corporate documents, corporate resolutions, powers of attorney;

· Assist with maintaining records of contracts, terms sheets, corporate resolutions, documents, NDAs, sale & purchase contracts, charterparties, oil & petroleum and terminal contracts;

· Liaise with or send correspondence in transactional deals/ negotiations.

2. Corporate Governance:

· Draft, format and maintain records of templates, resolutions, minutes of board meetings and other corporate documents, certificates and company agreements for all on-shore and off-shore companies;

· Liaise with corporate registries, assist with corporate annual renewals/ filings;

· Liaise with and manage legalisations, notarisations and legal translations of POAs with ministries, registries and notary publics.

3. KYC/ Due Diligence and Compliance:

· Maintain, review and assist in KYC onboarding with counterparts;

· Maintain accurate files, records and compliance screening reports of counterparts/ entities and KYC documentation;

· Screen, save and record compliance screening reports;

4. General Administrative Support:

· Creates and manages hard and soft (electronic) filing systems proactively.

· Printing, scanning, filing, formatting, editing, saving and recording of all documents and agreements;

· Setting up virtual meetings, organising and creating filing systems and of hard paper and soft copy files/ folders, organising documents, data input/ capturing.

· Prepare slide shows, spreadsheets, presentations electronically.

Preferred qualifications/ experience:

· 5+ years of legal secretarial or paralegal work in the shipping, oil & gas/ energy industry, ideally with professional secretarial and legal assistance experience.

· Superior English verbal and writing language skills

· Must be extremely efficient with MS Office and Email, and be familiar with legal documents, contracts, corporate documents.

· Able to work under pressure and in a team environment;

· Strong interpersonal skills with an ability to build relationships

· Excellent time management and typing/ formatting skills;

· Excellent organisational, document management and filing skills.

· Maintains confidentiality, reliable and trustworthy;

· Additional language such as Arabic is a plus.

· Must be based in or at least have worked in the UAE.

Experience within a fast-paced or multinational environment, and ability to work under pressure and tight deadlines

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