Administrative Manager jobs in United Arab Emirates

Job Description

Wood is currently recruiting for an experienced Site Administration Manager for our client ADNOC in Abu Dhabi within our Oil, Gas & New Energies business.

Due to the nature of the projects and client expectation, the position will be based on site based in Habshan Abu Dhabi.

Remarkable people, trusted by clients to design and advance the world.

The Role

This is an exciting opportunity for an experienced Site Administration Manager with a proven track record in overseeing site Administration.

Our Clients and Projects

Designing the future. Transforming the world

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What We Can Offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field
  
  

The Key Objectives For This Role Are

The Site Administration Manager will be responsible for the organization and coordination of camp site operations, directing activities of the site administrative staff in the coordination and management of various administrative activities including adherence to company policies and procedures

Responsibilities

• Manage camp site and confirm adherence to the company policies and procedures used to manage the site infrastructure and resources
• Assign and monitor clerical / administrative responsibilities to team to ensure maximum efficiency to support project
• Work in coordination with other project supervisors and managers and provide site administrative support
• Communicate effectively with other supervision and employees
• Prepare or direct the preparation of payroll, accounts payable, reconciliations, back charges, and related invoices
• Direct all site personnel administration activities on project including recruiting, new hire sign up, employee orientation, policy and procedure interpretation and terminations
• Direct the purchasing of expendable materials and small tools as required and approved by the Operations or Project Manager Provide material control (receiving) for all materials and equipment required by the project
• Prepare and maintain various cost and statistical reports to support project construction activity
• Maintain a safe and secure working environment
• Ensure security, integrity and confidentiality for the project
• Provide assistance with technical systems, software and related information technology
  
  

Level of influence and decision making

The role operates with a limited degree of independence in its areas of responsibility to equip the Wood Project team with detailed knowledge of Company Policies and Procedures used to manage the project office infrastructure and resources.

Qualifications

Skills And Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected

• Typically, minimum of 15+ years of site management experience, or equivalent combinations of education and experience
• Extensive knowledge of standard accounting procedures, company policies and procedures, purchasing and receiving procedures, time keeping and payroll procedures, accounts payable, customer billings, cost control and office administration required
• Strong leadership and team management skills
• Organizational and planning skills
• Communication skills
• Problem analysis and assessment
• Decision making
• Knowledge of training and supervisory techniques
  
  

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.