Event Planner jobs in Canada

Description

• Lead the planning and execution of medium to large-scale events including roundtables, conferences, showcases, golf tournaments, holiday celebrations, and auctions.
• Oversee all logistical aspects such as venue selection, catering, transportation, audiovisual requirements, and accommodations.
• Coordinate with internal teams and external vendors to ensure all event components are aligned with the event objectives and company standards.
• Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Design event programs and agendas that meet the objectives of the event and enhance the overall attendee experience.
• Maintain communication with stakeholders, including employees, external partners, and charity representatives, to ensure their needs and expectations are met.
• Collaborate with marketing teams to promote events through internal communications, social media, and other channels as needed.
• Conduct post-event evaluations to assess the success of events and gather feedback for continuous improvement.
• Coordinate corporate gifts and swag items related to events and for corporate use to support and re-enforce the corporate brand.
• Assess and select potential vendors and suppliers for various items and supplies needed for events.

• Proficient in using event management tools and software (e.g., event registration systems).
• Proficient in project management methodologies and tools (e.g., task management, timeline development).
• Proficient in creating and managing event budgets, including cost estimation and financial reporting.
• Proficient in negotiating with and managing external vendors and suppliers.
• Proficient in coordinating logistics for events including venue selection and on-site management.
• Proficient in creating and delivering presentations to stakeholders.
• Competent in addressing and resolving technical issues that may arise during events.
• Competent in analyzing post-event data and feedback to evaluate event success and areas for improvement.
• Proficient in leading event planning teams and guiding colleagues through the planning process.
• Expert in communicating clearly and effectively with internal teams, external partners, and stakeholders.
• Expert in working collaboratively with diverse teams and managing cross-functional relationships.
• Expert in identifying and resolving issues quickly and efficiently during event planning and execution.
• Expert in managing multiple details and ensuring all aspects of the event are executed as planned.
• Proficient in negotiating with vendors and stakeholders to achieve favorable terms and outcomes.
• Proficient in adjusting plans and strategies in response to changing conditions and unexpected challenges.
• Proficient in providing exceptional service to event attendees and addressing their needs effectively.

• Bachelor’s degree in Event Planning, Hospitality Management, Business Administration, or a related field.
• Minimum of 5 years of experience in event planning or a related field, with a proven track record of managing large-scale events.
• Demonstrated experience in planning corporate events, including conferences and partner showcases, and working with charitable organizations.
• Experience planning and organizing events both in Canada and abroad.
• Experience in the insurance industry is an asset.

• People-focused company culture
• Comprehensive benefits including medical, vision, dental, and Employee Assistance Program (EAP)
• 3 weeks’ vacation in year 1, 4 weeks in year 2
• Birthday day off
• Hybrid work from home / in-office environment
• Retirement savings programs, with company-matched RRSP contributions