Account Payable jobs in Canada

The Accounts Payable/Accounts Receivable Clerk provides financial, clerical and administrative services to ensure efficient, timely and accurate payment and receipt of accounts under their control.

Roles and responsibilities include:

• Maintain up-to-date billing system.
• Generate and send out invoices.
• Follow up on, collect and allocate payments.
• Carry out billing, collection and reporting activities according to specific deadlines.
• Perform account reconciliations.
• Monitor customer account details for non-payments, delayed payments and other irregularities.
• Research and resolve payment discrepancies.
• Generate aging analysis.
• Review AR aging to ensure compliance.
• Maintain accounts receivable customer files and records.
• Process credit card payments for processing receipts, cash etc.
• Prepare bank deposits.
• Investigate and resolve customer queries.
• Process adjustments.
• Develop a recovery system and initiate collection efforts.
• Communicate with customers via phone, email, mail or in person.
• Ensure adherence to all accounts payable policies and procedures including travel and related expenses, vendor approval and invoice processing.
• Analyze processes and recommend improvements.
• Manage all internal controls and documents.
• Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Code invoices, match purchase orders, obtain approval and enter invoices into the system.
• Pay vendors by monitoring discount opportunities, scheduling and preparing cheques, and resolving purchase order, contract, invoice or payment discrepancies and documentation.
• Process employee expense reports verifying receipts and coding.
• Prepare batch cheques, wire transfers and EFT transactions.
• Responsible for monthly accounts payable journal entries and balance sheet reconciliation.
• Responsible for filing and record retention of all accounts payable documents.
• Manage vendor relations and build effective partnerships.
• Partner with management to identify and implement process improvements.
• Assist team with gathering support for all audit requests.
• Investigate and resolve issues associated with processing of invoices and purchase orders.
• Receive, research and resolve invoice internal and external inquiries regarding account status and communicate resolutions to appropriate parties.

• 1–3 years accounts payable & accounts receivable experience
• 2–4 years general accounting experience
• Excellent verbal and written communication skills
• Advanced mathematical ability
• Strong time management skills
• Superior problem-solving skills
• Professional-level skills with spreadsheet and database software
• Ability to organize and prioritize effectively
• Work well with others in a team environment
• Work efficiently under pressure and within time restraints
• Ability to work without close supervision

If you are interested in this role please apply now!