Office jobs in South Africa

Are you a proactive, dynamic individual with a passion for creating a seamless office experience and fostering a vibrant workplace culture? At Ten Group, we're seeking an energetic People Support & Office Manager to be the heartbeat of our office operations, ensuring everything runs smoothly while contributing to an exceptional employee experience.

Key Responsibilities:

Reception:

• Provide a warm and professional welcome to all visitors and clients, ensuring a positive first impression.
• Maintain the reception area and meeting rooms, keeping them tidy and presentable at all times.
• Manage mail, deliveries, and couriers, ensuring efficient distribution and dispatch.
• Offer ad-hoc support to teams across the business, including PA assistance for the CEO and senior management.

Office Management:

• Liaise with landlords and agents to ensure building maintenance is carried out promptly, including emergencies.
• Manage cleaning staff, office supplies procurement, and stock control, securing the best value for Ten.
• Oversee office security, including access control and staff ID pass administration, ensuring a secure environment.
• Conduct regular office security and health & safety checks, ensuring compliance with company policies.
• Maintain clear records of office management processes and liaise with various teams to ensure smooth operations.

Health & Safety:

• Conduct health and safety inductions for new starters and visitors, ensuring adherence to H&S policies.
• Manage fire safety and first aid training, ensuring adequate staff coverage.
• Maintain an up-to-date accident book and review near-miss incidents, implementing preventive measures.

People Experience Support:

• Coordinate background checks and manage employee celebrations such as 'Tenniversaries' and milestone events.
• Organize social treats for employees and plan the annual office party, ensuring a vibrant office culture.

Education & Experience:

• A pass in high school / secondary school level qualification in English and Math.
• Bachelor Degree in fields such as Business Administration, Management, Human Resources, Office Administration, or Facilities Management are commonly preferred.
• 5–10 years of relevant experience, including leadership in office management, team coordination, and facility management.

Knowledge & Skills:

• A role model for our core values: Member Focused, Trustworthy, and Pioneering.
• Highly organized with excellent time management and multitasking abilities.
• Strong verbal and written communication in advanced English.
• Problem-solver with the ability to handle unexpected situations calmly and effectively.
• Adaptable, approachable, and enthusiastic about fostering a positive work environment.
• High emotional intelligence for resolving conflicts, supporting employees, and maintaining a positive office culture.
• Maintenance coordination: Ability to oversee the maintenance of office facilities, ensuring a safe and functional work environment.
• Knowledge of Health & Safety Compliance: Understanding of local safety regulations.
• Emergency preparedness: Managing fire drills, evacuation plans, and ensuring emergency equipment is properly maintained.
• Financial Acumen: Experience managing budgets, expenses, and procurement related to office operations.

To find out more about Ten, please watch this short video This is what we Do!