Office Administration jobs in United Kingdom

Administrator / Office Administration Assistant with excellent organisational, administrative, communication and time-management skills is required for a well-established company based in Ash Vale, Surrey.

The ideal candidate will have great attention to detail. Experience in service coordination/administration is desirable.

SALARY: Circa £26,000 per annum

LOCATION: Ash Vale, Surrey (GU12)

JOB TYPE: Full-Time, Permanent

We have a fantastic new job opportunity for an Administrator / Office Administration Assistant with excellent organisational, administrative, communication and time-management skills, as well as great attention to detail.

Working as the Administrator / Office Administration Assistant you will be responsible for a range of administrative duties from processing workshop engineer reports, obtaining part costs, liaising with clients and answering the phones.

As the Administrator / Office Administration Assistant you will also raise invoices, purchase orders and take phone payments from clients.

Your duties as an Administrator / Office Administration Assistant will include:

1. Processing workshop engineer reports - consists of getting relevant part costs, advising clients of outcome and quote to repair / replace equipment as required
2. Processing the engineer report sheets - consists of noting key factors such as time on site, any issues / recommendations found. Re-writing the sheets to look and sound more professional
3. Raising invoices where required and in the way that is required (this can be and often differs for certain clients, such as: c/o addresses / PO numbers are required on some but not others and emailing them to additional contacts as required)
4. Taking over the phone payments from clients as required
5. Copying in relevant colleagues on the emails to the clients so that quotes are raised in a timely manner
6. Saving documents in the manner required (i.e. very specific ways of naming documents and where they are saved to)
7. Looking at the bigger picture and highlighting any potential issues or discrepancies
8. Dealing with return enquires from clients in a timely and helpful manner and forwarding to the relevant person(s) if need be
9. Answering telephones
10. Potential for occasional site visits to meet with customers and take notes from meetings
11. Possible occasional deliveries / collections to / from customer sites

1. Attention to detail
2. Organised, logical and methodical way of thinking and working
3. Experience / competence in basic use of Word, Excel and Outlook
4. Ability to retain a lot of information and able to highlight and record pertinent information
5. Confidence
6. Professional telephone and email manner
7. Ability to follow instructions and procedures precisely
8. Ability to change wording to ensure a professional manner is portrayed on relevant reports
9. Ability to prioritise workload and work on own initiative
10. Full clean driving licence desired
11. Experience in administration desired

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P12960