Medical Administrative Assistant jobs in United Arab Emirates
27. Administrative Assistant in the Finance Office - Part-Time
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27. Administrative Assistant in the Finance Office - Part-Time
Job summary
A leading university in the UAE is looking for an Administrative Assistant in the Finance Department. The role involves supporting day-to-day operations by providing administrative and clerical assistance, managing documents, and coordinating meetings. Ideal candidates will have a Bachelor’s degree in Commerce, at least 2 years of related experience, and strong organizational skills. Proficiency in MS Office and familiarity with financial systems are highly regarded. This position is essential for ensuring smooth communication within the department and the university.
Qualifications
- Bachelor's degree in Commerce or related field preferred.
- Minimum of 2 years of administrative experience, preferably in finance.
- Familiarity with financial systems or ERPs is an advantage.
Responsibilities
- Provide administrative support to the Finance Department.
- Prepare and process finance-related documentation such as invoices.
- Assist with tracking departmental expenditures and budget.
- Coordinate meetings, take minutes, and follow up on action items.
- Maintain organized records and ensure proper archiving.
Skills
Education
Tools
The Administrative Assistant in the Finance Department will support day-to-day operations by providing administrative and clerical assistance to the finance team. The role involves managing documents, coordinating meetings, handling correspondence, and ensuring smooth communication within the department and with other university units.
- Provide administrative support to the Finance Department, including scheduling, documentation, filing, and data entry.
- Prepare and process internal forms, memos, and finance-related documentation such as invoices, receipts, and payment requests.
- Assist with tracking departmental expenditures and budgetary information.
- Coordinate meetings, take minutes, and follow up on action items.
- Liaise with students, staff, and vendors regarding finance-related inquiries.
- Maintain organized records and ensure proper archiving of financial documents.
- Monitor office supplies and request replenishments as necessary.
- Ensure compliance with university policies and procedures in all administrative tasks.
- Perform any other duties as assigned by the Finance Manager.
- Bachelor’s degree in Commerce (B.Com) or a related field preferred.
- Minimum of 2 years of administrative experience, preferably in a finance.
- Familiarity with financial systems or ERPs is an advantage.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication in English.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- High attention to detail and accuracy.
- Team player with a proactive and positive attitude.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.