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Legal Secretary jobs in United Arab Emirates
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Legal Secretary - (International Firm)
Black Pearl
Abu Dhabi
On-site
AED 60,000 - 120,000
6 days ago
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Legal Secretary - (International Firm)
Black Pearl Consult
Abu Dhabi
On-site
AED 60,000 - 120,000
13 days ago
Discover more opportunities than anywhere else. Find more jobs nowArabic Legal Secretary: Client & Case Coordination
Law Firm
Dubai
On-site
AED 60,000 - 120,000
15 days ago
Legal Secretary (Finance & Investment Industry)
Black Pearl Consult
Abu Dhabi
On-site
AED 60,000 - 120,000
15 days ago
Connect with headhunters to apply for similar jobsSenior Legal Counsel IMEA & Compliance Specialist
Vista Global
Dubai
On-site
AED 200,000 - 300,000
2 days ago
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Commercial Litigation Lawyer – Cayman Islands
Origin Legal
United Arab Emirates
On-site
AED 587,000 - 808,000
Today
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Senior Legal Counsel, Contracting (Temporary Role)
Rail Personnel
Abu Dhabi
On-site
AED 200,000 - 300,000
Today
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Paralegal - Corporate Investment Banking (UAE National)
HSBC
Dubai
On-site
AED 180,000 - 220,000
Yesterday
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Dubai Paralegal – Corporate & Regulatory Specialist
Aventus Global Talent
Dubai
On-site
AED 60,000 - 120,000
2 days ago
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Paralegal - International Law Firm - Dubai
Aventus Global Talent
Dubai
On-site
AED 60,000 - 120,000
2 days ago
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Dubai Banking Lawyer: Cross-Border Aircraft & Islamic
Aventus Global Talent
Dubai
On-site
AED 120,000 - 200,000
2 days ago
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Global Compliance Paralegal: Research, Filing & Docs
IFFCO
Dubai
On-site
AED 50,000 - 70,000
2 days ago
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Paralegal - (Administrator-Legal)
IFFCO
Dubai
On-site
AED 50,000 - 70,000
2 days ago
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Junior Lawyer Trainee: Research, Drafting & Case Support
TASC Outsourcing
Dubai
On-site
AED 60,000 - 120,000
2 days ago
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• IN HOUSE DERIVATIVES & TRADING LAWYER - INTERNATIONAL BANK •
Hydrogen Group
Dubai
On-site
AED 200,000 - 300,000
2 days ago
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Senior Oil & Gas Transactions Lawyer — Dubai
Hydrogen Group
United Arab Emirates
On-site
AED 500,000 - 700,000
2 days ago
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OIL & GAS / ENERGY SENIOR LAWYER INTERNATIONAL FIRM DUBAI
Hydrogen Group
United Arab Emirates
On-site
AED 500,000 - 700,000
2 days ago
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Senior Paralegal: Global Contracts & Compliance
Kintec Recruitment Limited
Ajman
Hybrid
AED 60,000 - 120,000
2 days ago
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Legal Secretary
Kingston Stanley
Abu Dhabi
On-site
AED 60,000 - 120,000
Full time
Today
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Job summary
An international law firm in Abu Dhabi is seeking an experienced Legal Secretary to provide comprehensive administrative and secretarial support. Responsibilities include diary management, document preparation, scheduling meetings, and handling travel arrangements. The ideal candidate possesses strong skills in Microsoft Office and legal document management, along with excellent communication and organizational abilities.
Responsibilities
- Provide extensive and accurate diary management for attorneys.
- Produce, format, and amend complex legal documents.
- Schedule and coordinate meetings, lunches, dinners.
- Arrange complex travel itineraries including flights, accommodation.
- Manage incoming calls and relay messages promptly.
- Handle photocopying, scanning, printing, binding.
- Support the billing process and ensure timely submission to clients.
- Complete timesheet entry for attorneys using Expert Time.
- Prepare expense claims, invoice requests, and petty cash reports.
- Assist with opening new client files and matters.
- Enter client development activity and meeting information into InterAction.
- Work collaboratively with the secretary team for reception duties.
- Provide cover and additional support to attorneys.
- Perform other reasonable duties aligned with the role as required.
Skills
Microsoft Windows 10
Microsoft Office Professional 2018
Adobe Acrobat DC Pro
iManage 10 (DMS)
Expert Time (timekeeping)
Chrome River (expenses/invoicing)
Workshare Professional
InterAction (CRM database)
Job description
Role Overview
I am recruiting on behalf of an international law firm who is seeking an experienced Legal Secretary to provide comprehensive administrative and secretarial support to Partners, Associates, and the wider team.
Key Responsibilities
- Provide extensive and accurate diary management for attorneys
- Produce, format, and amend complex legal documents, including extensive track-changes and multiple-version management
- Schedule and coordinate meetings, lunches, dinners, and ensure all confirmations are received
- Arrange complex travel itineraries including flights, accommodation, visas, and ground transport
- Manage incoming calls and relay messages promptly and accurately
- Handle photocopying, scanning, printing, binding, and electronic filing of documents
- Support the billing process: distribute prebills, coordinate with accounts and partners to finalise invoices, and ensure timely submission to clients
- Complete timesheet entry for attorneys using Expert Time
- Prepare expense claims, invoice requests, and petty cash reports
- Assist with opening new client files and matters, including gathering all required KYC documentation
- Enter client development activity and meeting information into InterAction
- Work collaboratively with the secretary team to assist with reception duties, welcome visitors, and prepare meeting rooms
- Provide cover and additional support to attorneys when other secretaries are absent
- Perform other reasonable duties aligned with the role as required
Skills, Knowledge & Experience
- Strong experience using:
- Microsoft Windows 10
- Microsoft Office Professional 2018 (Word, Excel, PowerPoint, Outlook)
- Word templates, numbering tools
- Adobe Acrobat DC Pro
- iManage 10 (DMS)
- Expert Time (timekeeping)
- Chrome River (expenses/invoicing)
- Workshare Professional (document comparison & metadata cleaning)
- InterAction (CRM database)
Personal Qualities
- Strong ability to prioritise and multitask
- Confident working independently and as part of a team
- Proactive mindset with a strong work ethic
- Excellent communication and organisational skills
- Friendly, professional, and approachable manner
- Absolute discretion and confidentiality
- Commitment to developing and enhancing secretarial skills
- Thorough understanding of administrative procedures
- Willingness to work overtime when required
- Ability to meet tight deadlines
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.