Hr jobs in United Arab Emirates

What is the job about

In very close partnership with the Country Lead the role of Country HR is: to ensure a one country approach. Between his/her duties are to design, implement and coordinate local processes and policies according to global Grundfos guidelines as well as to ensure adherence to local law and regulations. To drive and support the Grundfos One Culture approach in the Country by providing support and advice on a broad range of HR they act as guides for the local organization into the HR system by pointing the organization in the right direction for getting their questions answered and ensure a good employee experience.

• Ensure compliance with labor laws in the country, any local employment laws and act as company representative in resolving any complaints related to such compliance issues.
• Ensure the company is ready for internal and external HR audits and answer labor authorities requests.
• Responsible for handling non‑compliance cases in HR processes.
• Embed the company values in the way we treat people from a compliance perspective.
• Have an overview of the number of legal cases and related consequences and costs.
• Organize any local mandatory/corporate compliance trainings at country level (if relevant).

• Support the Country Lead in representing the company before the Jebel Ali Free Zone Authorities and other UAE government institutions. Support the Country Lead in representing the company before courts or other interested parties in matters and work with internal and external Legal Counsel for litigated claims and other employment legal matters.
• Support and advise Managers, HRBPs and HR services centers regarding local legal and labor law issues on matters related to the administration of contracts or employee discipline or grievance procedures.
• This includes writing/drafting and approving employee disciplinary actions such as written reprimands, suspensions or terminations in the shadow of company values and guidelines in respect of local legislation.
• Help to prevent employment law issues (e.g. presentation and facilitation of rules and guidelines within the area).
• Resolve conflicts and provide counseling on legal issues for individuals or groups within the country.
• Support global footprint activities and organization changes (if any) and be responsible for the compliance element related to this.
• These tasks will be performed in close contact with external or internal legal partners / labor compliance specialists.

• Drive and support the One Grundfos culture approach in the country by leading the local engagement committee.
• Contribute to the alignment of employment conditions at the country level.
• Responsible for managing agreements and deliverables with local vendors related to local HR deliveries at country level where not supported by the Global HR set up.
• He/she also acts as the HR go‑to person in the country for Group initiatives impacting HR to ensure a country level approach.
• Coordinate any initiative that would contribute to offer the Managers and employees user experience at country level.
• Deploy the Group initiatives on DE&I, Mental wellbeing, Employer Branding role and others similar initiatives.

• Consolidate payroll data from various sources and process payroll through in‑house payroll system.
• Coordinate with Finance team in payroll processing.

• Support Country Director in proposing new benefit implementations to Global Reward.
• Support Global Reward on benefit alignments.
• Design and maintain local benefit policies.
• Collaboration with local vendors and vendor management (e.g. PO creation).
• Local benefit administration (pension, retirement, health programs, insurance etc.).
• Employee jubilee awards coordination.
• Company car policy administrator.
• Provide local support to global rewards on any incentive or salary adjustments.

• Employee master data.
• Collect personal data for immigration process.
• Prepare Employee Contract and Addendums and Register New employee (Global).
• Execute local Pre‑boarding activities (e.g. open new personnel physical file, immigration formalities, medical check, benefits enrolment, registration to local government sites).
• HR orientation for new employees (policies and benefits).
• Company orientation for new employees (policies and benefits).
• Send out onboarding communication.
• Local announcements.
• Probation process coordination.
• Employee movements – create contracts/contract amendments, request employee and organizational data changes.

• Handle exit procedures.
• Follow up on offboarding administration request.
• Review and confirm exit details.
• Ensure the Exit checklist is completed.
• Ensure termination in payroll system and final payout.
• Execute local offboarding activities (e.g. archive personnel physical file, terminate employees in local benefits plans, governmental sites etc.).
• Ensure local exit documents are issued.

• Mobility – local admin support in connection with expatriates, short‑term assignments etc on immigration formalities and relocation support if required.
• Assist with travel letters/NOC for International business visa Applications and renewals.

• Support end‑to‑end recruitment process of blue‑collar employees only.
• Assist hiring managers and recruiters in postings on local job boards.
• Assist in verifying job offers (ensuring alignment to local policy).
• Liaise with the agencies when required by recruiters.
• Guide and find vendor if needed on Blue‑collar recruitment.
• Guide and design process for Intern recruitment.
• Support hiring managers on external consultant recruitment.

• Collaborating with local training vendors.
• Registration of learning activities.
• Support in local training arrangements / contracts negotiation / vendor management and payments.

• Group reports.
• Reports for local authorities.
• HR admin tasks like filing, photocopying, scanning, updating staff list to ensure personnel files are up to date and core documents are in place and regularly updated.
• Keep records of daily Labor Relations related activities, update records and files of labor matters.
• Leave management and follow up.
• ISO – Follow up with Managers and HRBPs on Training Plan for the year for ISO compliance / for the year.
• ISO – Collating the Data from SuccessFactors / monthly report from the Poul Due Jensen Academy.
• ISO – Collecting Feedback and evaluations.
• Audit – Preparation for HR audits, audit day meeting follow up.
• Preparing documents for JAFZA when required.
• Arrange annual local compliance related training courses end to end (with collaboration of other departments where applicable e.g. EHS).

• Manage incoming requests in the HR Service Portal ticketing system for employee and organizational data changes (employee movements, new departments, HR reports etc.).
• Provide employment and salary certificates, travel NOCs, banks etc. for employees other reference letters.

• Coordination and distribution of EMS log in letters to and support blue‑collar employees where applicable.
• Deliver high quality support, analysis and recommendations.

Navigate in a complex stakeholder landscape and be excellent in balancing cross divisions needs, functional needs and local legalization and customs.

Deliver according to defined HR KPIs.

Continuous improvement of processes and policies.

Be a strong ambassador for the global HR set up and the One Grundfos culture. Enable the Group divisions and functions to deploy people strategies and HR Projects and processes in the country.

Ensure a no surprise culture for the divisions and functions employing people in the country eg. wages scarce/surplus resources etc.

Contribute to a high engagement of Grundfos employees.

• Relevant bachelors or masters degree
• Minimum 5 years of experience within HR with solid hands‑on experience with the operational aspects of all HR disciplines
• Experience with the design of HR processes and policies and continuous improvement
• Experience working with HR systems preferably SuccessFactors and ServiceNow
• Experience with UAE/JAFZA employment and labor law
• Experience working in an international company with a shared service set up and matrix organization
• Knowledge of general HR practices and trends in the given country

Do you want to learn more

This position is based in Dubai. If this sounds appealing to you please upload your CV/resume and cover letter today via our Careers portal.

If you want to dig deeper into the Grundfos universe please visit us on LinkedIn or YouTube and to get to know some of your future colleagues and why they appreciate working at Grundfos check out Meet our people.

We look forward to hearing from you.