Document Controller

General Description of Role and Responsibilities:

• Implement and maintain document control processes and procedures. Manages the flow of documents either in electronic form in ecorrespondence or on paper ensuring that the documents are issued in the proper format with the proper addressees both internally and outside the company and are archived so that they can be retrieved easily in the future.
• Process incoming documentation including registration in the eCorrespondence system internal distribution followup and archiving.
• Process outgoing documentation including transmittal of electronic or hard copies to IOCs shareholders suppliers and other third parties.
• Ensure that controlled copies of final approved documents are distributed internally and externally to relevant stakeholders.
• Carry out general document control activities such as photocopying scanning numbering and all other aspects related to document quality.
• Assist in the preparation collation and issue of reports and customer feedback as required.
• Monitor technical document reviews and approvals in accordance with the agreed schedule as may be required.
• Tracking revisions updates approvals and the lifecycle of documents from creation to disposal.
• Ensure the proper use of standardized forms and templates. Follows up on circulation forms issued for information or signature tracking and filing of all communication and approvals from shareholders.
• Ensure strict confidentiality of all work-related information documents and correspondence while maintaining a secure storage and retrieval of sensitive and confidential documents.
• Receive and process invoices from suppliers liaise with Planning and Finance and follow up on payment.
• Cover any operating areas when and where required without affecting the business operations.
• Implement approved Department / Section policies processes systems standards and procedures in order to support the Department / Section's work programs in line with Company and International standards.
• Comply with all applicable legislation and legal regulations.
• Plan supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective business objectives.
• Alert other team members to issues of quality and risk.
• Assess own performance and take accountability for own actions either directly or under supervision.
• Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team's performance.
• Work effectively with individuals in other venues.

• Informs themselves of the relevant Quality Environmental Safety and Occupational Health Policies Manuals and Procedures in place within Hill International and ensures continued compliance with these requirements while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.

Qualifications Experience Knowledge and Skills:

• Diploma in Administration or equivalent.
• 4 years of experience in administration document control areas.
• Clear verbal and written communication to collaborate with teams and explain procedures effectively.
• Strong attention to detail while ensuring accuracy in documentation and minimizing errors.
• Positive and flexible attitude while working under pressure.

• Working collaboratively across departments.
• Computer literate.
• Ability to manage and prioritize large volumes of documents efficiently.