Payroll jobs in Canada

Payroll Specialist & HR Coordinator

Top Lift Enterprises is a leader in the sales and distribution of construction, material handling, and industrial equipment. Due to growth, we are currently seeking a Payroll Specialist/HR Coordinator who will be based out of our Stoney Creek, Ontario office.

The Payroll Specialist & HR Coordinator is responsible for processing payroll across multiple provinces, supporting HR functions such as onboarding, offboarding, employee training tracking, and benefits administration. Additionally, this role includes asset management of company-provided equipment, ensuring proper documentation and accountability. The role requires a strong understanding of payroll compliance, HR processes, and attention to detail in maintaining employee and asset records.

What will you do as a Payroll Specialist & HR Coordinator?

1. Process bi-weekly payroll for employees across five Canadian provinces using Payworks.
2. Manage U.S. payroll for a small group of employees using ADP, ensuring compliance with U.S. payroll regulations.
3. Ensure payroll accuracy, including wages, deductions, benefits, and statutory remittances.
4. Process WSIB/WCB reporting and maintain compliance with provincial workers’ compensation requirements.
5. Handle pension and benefits remittances and ensure timely processing.
6. Maintain payroll records, including timesheets, tax forms (T4s, ROEs), and direct deposit details.
7. Address payroll inquiries from employees and resolve discrepancies.
8. Ensure compliance with federal and provincial payroll legislation.
9. Assist with year-end payroll reconciliation and reporting.

1. Prepare and issue offer letters to new hires.
2. Collect and verify new hire information and set up employees in the appropriate systems.
3. Manage employee offboarding, ensuring removal from all applicable systems and all assets are collected.
4. Track and manage employee training records.
5. Collect monthly safety inspections and maintain compliance records.
6. Audit inspection records, ensuring documentation accuracy and compliance with safety regulations.
7. Manage recruitment including posting job openings, screening resumes, coordinating with external recruitment partners.

1. Track and manage company assets, including cell phones, fuel cards, and vehicles.
2. Maintain an up-to-date inventory of assigned assets.
3. Coordinate asset distribution and retrieval when employees join or leave the company.
4. Work with Finance to track asset costs and reporting.

What Top Lift has to offer:

1. Positive and inclusive work culture.
2. Competitive salary.
3. Company paid health benefits (health, dental and vision).
4. Life Insurance.
5. Company pension plan.

What we are looking for:

1. Payroll Compliance Practitioner (PCP), or any other payroll designation is a strong asset.
2. Post-secondary diploma or degree in Human Resources, Payroll, Business Administration, or a related field.
3. 5+ years of experience in payroll and HR functions.
4. Bilingual (French and English) is a strong asset.
5. Experience with Payworks for Canadian payroll and ADP for U.S. payroll is required.
6. Strong knowledge of payroll regulations across multiple Canadian provinces and U.S. payroll compliance.

Top Lift Enterprises Inc. is committed to providing accommodations in all parts of the hiring process. If you require accommodation, please let us know and we will work with you to meet your needs.