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ACCOUNTING · Jeddah

Accountant - Account Receivable

INSPIRE | EXHILARATE | DELIGHT

For over six decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. The Group, in its endeavour to excel as a hybrid retailer, has reinforced its distribution and marketing services with a portfolio of eight owned brands and over 300 international brands in the luxury, beauty, fashion, and art de vivre categories. More recently, the Group expanded its expertise into new categories of luxury watches, jewellery, and eyewear.
Every step at Chalhoub Group is taken with the customer at heart. Be it constantly reinventing itself or focusing on innovation to provide luxury experiences at over 750+ experiential retail stores, online and through mobile apps, each touch point leads to delighting the customer.
Today, Chalhoub Group stands for 14,000 skilled and talented professionals across seven countries, whose cohesive efforts have resulted in the Group being ranked third in the Middle East and first in Saudi Arabia as a Great Place to Work.
To keep the innovation journey going, the Group has set up “The Greenhouse”, which is not just an innovation hub, but also an incubator space and accelerator for start-ups and small businesses in the region and internationally. This is just one of the several initiatives taken by the Group to reinvent itself, catalyzed by forward thinking and future-proofing. The Group has also been embedding sustainability at the core of its business strategy with a clear commitment towards people, partners and the planet, and by being a member of the United Nations Global Compact Community and signatory of the Women's Empowerment Principles.

What you'll be doing

The job holder of this position is responsible for the recording of supplier invoices and reconciliation of supplier statements in line with related policies and procedures. The job holder is also responsible for financial and KPI reporting.

Key Responsibilities

1. Follow all relevant accounting policies, processes and standard operating procedures to ensure work is carried out in a controlled and consistent manner.
2. Implement activities under close supervision.
3. Escalate complex problems to the relevant person to ensure case/issue is closed efficiently and in a timely manner.
4. Check the completeness of all documentation provided by document controller/accounting desk control.
5. Prepare reconciliation for assigned suppliers, freight forwarders, customs, with the required supporting documentation and submit to Senior/Chief Accountant.
6. Adhere to the reconciliation schedule for all assigned suppliers or companies as applicable.
7. Escalate all reconciling items as per the escalation matrix.
8. Provide all supporting documentation required for processing any payment for assigned suppliers.
9. Assume responsibility for insurance claims for lost and damaged goods for assigned suppliers.
10. Responsible for allocation of all prepayments made to assigned suppliers.
11. Work on AP aging particularly items/suppliers which are overdue.
12. Participate in month-end and book closure procedures & provide assigned reports to senior/chief accountant.
13. Support the implementation and maintenance of the Oracle ERP.
14. Assist in ensuring the work and deadlines of fellow team members are completed during periods of leave as directed by the Senior & Chief Accountant – Non-Allied Goods P2P.
15. Prepare/update travel expense forms and verify all supporting documents with appropriate approvals.
16. Prepare the trip reimbursement summary and input all travel expenses in EBS – Oracle.
17. Assist in corporate credit card management in coordination with Financial Analysts.
18. Update employee accounts for all expenses monthly and forward employees' statements to payroll team.
19. Provide monthly summary of unliquidated employee trip advances to reporting accountant for accruals.
20. Coordinate with MDM team for the creation of new employee segments in EBS.
21. Request IT to create new employee as supplier in EBS and check if this should be transferred to AP Accountant.
22. Receive and process HR requests for advances, and forward for approval.
23. Reconcile advances and expenses booked on a monthly basis.
24. Prepare consolidated credit card and cash collection reconciliation for the assigned shops.
25. Identify discrepancies in expected cash collection and actual cash deposited in the bank.
26. Prepare all journal entries relating to cash and credit card collections and submit to the Chief Accountant – Retail Accounting for review.
27. Prepare and submit reviews of manual invoices, ensuring the analysis has been agreed to the manual invoice control account in the general ledger.
28. Ensure all gift vouchers are obtained from shops and filed appropriately.
29. Prepare and submit reviews of credit notes and layaway deposits issued and redeemed.
30. Monitor bank and tender accounts for the Statement of Financial Position.
31. Prepare cash on hand and credit card receivable schedules for assigned shops monthly.
32. Ensure closing of bank reconciliations for all retail companies within the stipulated timeframe.
33. Explain and resolve queries pertaining to cash and credit card collection to the auditors in a timely manner.
34. Provide all documents required by auditors at any time.
35. Raise third-party invoices, credit notes, debit notes into the computer system using defined programs.
36. Reconcile records with third-party customers.
37. Send statements of accounts and collection follow-ups to all customers.
38. Liaise with the commercial team regarding collection issues.
39. Prepare monthly aging of receivables and audit requirements under Inter-company scope.
40. Raise Intercompany invoices, credit notes, debit notes into the computer system.
41. Book invoices from Intercompany suppliers and raise recharge invoices.
42. Prepare and update records for checks’ requests and invoices for payment to Inter-companies.
43. Compile data and prepare various reports as requested.
44. Allocate payments in Oracle and raise online bank transfers.
45. File payment vouchers properly for future retrieval.
46. Prepare daily cash position updates and release payments based on availability of funds.
47. Assist in performing monthly bank reconciliations.