Documentation Specialist jobs in United Arab Emirates

JOB PURPOSE:

The role is responsible for preparing, checking, and vetting of documentation relating to credit facilities and accurate detailing before inputting the same into the Bank's system. Further, he/she is responsible for ensuring the enforceability/authenticity of the security documents executed by the customers.

• Preparing/Reviewing the prepared in-house Bank standard Facility Offer Letter/Term Loan Agreement internal legal negotiated Facility Offer Letter/Term Loan Agreement security/support documentation in accordance with the credit approvals.
• Ensuring all security/support documents lodged for in-house documentation have been properly executed and signatures are verified and authenticities of the signatories are supported by resolution/POA.
• Ensuring rectification of existing discrepancies/deficiencies in security documentation for facilities released under legacy records.
• Ensuring approval from relevant authorities is held for deferral/waiver of incomplete documents.
• Checking documentation deficiency (expired/deferred documents) reports and following up for its timely submission/renewal.
• Maintaining up to date collateral data in the Bank's system.
• Performing periodical clean-up of old and obsolete security documents to keep updated/valid security documents in the security folder.
• Verifying and confirming periodically at the renewal of credit lines all required security/support documents are lodged in the Bank's system.
• Ensuring all security documents are kept safe in the vaults and a checklist maintained in the file.
• Authorizing security documents/collaterals in the Bank's system.
• Reviewing/verifying approvals obtained for permanent release of collaterals security documentation and ensuring there are no liabilities or outstanding and facilities are cancelled.
• Supporting in creation/release/amendments of securities/mortgages/charges/registrations with local government authorities and free zone authorities in various Emirates as per Bank's POA holders.
• Advising Credit Control Unit for release of credit lines in the Bank's system.

Bachelor's degree in accounting/Finance. 1-3 years experience in Corporate Banking with at least 1 year experience in the Corporate CAD function.

• Knowledge and use of banking software systems, basic PC skills, and common MS applications like Excel and Word.
• Good knowledge of English language (both written and spoken).
• Good knowledge of Bank's financial system.
• Very good knowledge of Banking Products/Corporate Credit Administration functions.
• Good knowledge of U.A.E. legal environment & Central Bank regulations.
• Team worker, ability to work under pressure, fast learner, attention to details.

No

Full-time