Jobs at Nato in United Kingdom

Job Description - Head (Civilian Human Resources) (241847)

Head (Civilian Human Resources) - 241847

United Kingdom-Northwood

HQ MARCOM

Full-time

19-Jan-2025, 10:59:00 PM

Grade NATO Grade G17

Description

Description :

OPEN TO NATIONALS OF NATO MEMBER STATES ONLY

Job Title: Head (Civilian Human Resources)

NATO Grade:NATO GRADE 17

NATO Body: Headquarters Allied Maritime Command (HQ MARCOM)

Location: Northwood, Middlesex, UK

Security Clearance:NATO SECRET (NS)

Basic Monthly Salary: £7,317.69tax free

Closing Date: 19 January 2025

POST CONTEXT

Allied Maritime Command is the Maritime Theatre Component Commander delivering 360 degree maritime focussed awareness and connectivity while planning and commanding the full range of maritime operations.

The Support Directorate directs the delivery of operational support functions and activities.

The N1 Division is the Military Workforce Organisational Element (MMOE) in HQ MARCOM responsible for all matters pertaining to workforce and staffing of military and civilian personnel.

The Civilian Human Resources Office (CHR) is responsible for all HR matters pertaining to NATO International Civilians (NICs) and all other relevant civilian personnel.

The incumbent is responsible to the Division Head N1 for the management of Civilian Human Resources within MARCOM. The incumbent is also responsible for the implementation of all NATO civilian-related policies and for the full range of administration requirements for all NATO Civilian personnel at HQ MARCOM.

DUTIES

Theincumbent is the Official Responsible for Personnel Management with regard to civilian personnel as referred to in the NATO Civilian Personnel Regulations. They are responsible for a variety of dissimilar personnel management functions related to NATO common funded civilian personnel: selection, recruitment, management, administration, clearance, employment, performance control, complaint, discipline, support, training, remuneration, benefits and discharge of internationally funded civilian personnel at the Maritime HQ.

The incumbent’s specific duties are:

Recruitment

- Responsible for and administers the whole recruitment process within MARCOM.

- Responsible for the job descriptions of civilian positions.

- Advertises vacancies.

- Controls applications and produces letters of invitation/acceptance/rejection of candidates.

- Advises, administers and trains Recruitment Selection Boards

- Oversees the onboarding process including security and medical clearances.

- Actions of this post will bind NATO to employment contracts (and contract terminations) for NATO International Civilians, Local Wage Rate Staff, Consultants and Temporary Personnel.

Budgets and Payroll

- Oversees the monthly payroll process

- In the absence of the Staff Assistant (Civilian Personnel), calculates and maintains the monthly payroll, generating and distributing payslips. Calculates payments manually if necessary and processes insurance premium payments to the insurers and the contributions to the Coordinated and Defined Contributions Pension Schemes.

- Prepares and consolidates short-term and long-term loan requests, ensuring all supporting documentation is in order.

- Responsible for the preparation, execution and control of all budget items related to internationally funded civilian personnel.Provides calculations for the Consolidated Resource Plan, Annual Budget and quarterly In-Year Reviews, considering all changes in entitlements and allowances on the basis of current regulations, available data, precedent experience and assumptions.

- Responsible for the operation of the HQ Chapter 1 Budget.

Performance Management

- Administers the entire Performance Management Process.

- Trains new staff and Line Management on the Performance Management System.

- Manages the personal performance files

- Manages the Conflict Resolution Process

Policy and Advice

- Advises the Head of NATO Body and Senior Management on all matters pertaining to Civilian Personnel Management and Administration.

- Interprets and manages the implementation of NATO Civilian and Military Budget Committee regulations, policies and procedures.

- Responsible for development and implementation of local Civilian regulations, policies and procedures.

- Contribute to the creation of higher level civilian regulations, policies and procedures at the level of the higher HQs of Allied Command Operations (ACO) and NATO HQ.

- Provides advice on employment management policies and relations.

Other and General HR

- Supervises the day-to-day administration of Civilian Personnel in accordance with pertinent regulations, directives and policies where applicable.

- Proposes solutions for handling negotiations, disputes, evolving requirements and changing laws through adaptation of existing rules of creation of new procedures.

- Negotiates agreements on behalf of the Commander with the Civilian Staff Association (CSA).

- MARCOM Representative at the NATO Wide Advisory Panel on Administration.

- Liaison with Host Nation Authorities and other NATO Bodies within the Host Nation on various subjects specific to the Host Nation such as immigration, tax, privileges and immunities and visa sponsorship.

- Submits observations in his/her area of expertise and contributes to the Lessons Learned Process.

- Serves as the Senior Representative (on a par with Senior National Representatives) for internationally funded civilian staff.

- Line Manager/Supervisor of the Civilian HR Team (currently 2 x NATO International Civilians and 1 x Temporary Staff).

SPECIAL REQUIREMENTS AND ADDITIONAL DUTIES

Theemployeemayberequiredtoperform asimilarrangeofdutieselsewherewithintheorganisationatthesame grade without there being any change to the contract

Theincumbentmayberequiredtoundertakeoperationaldeploymentsand/orTDYassignmentsbothwithinand without NATO's boundaries for up to 183 days in any period of 547 days.

QUALIFICATIONS AND EXPERIENCE

Essential Professional Experience

(1) Personnel Management

Military personnel operations typically include distribution and assignment of military personnel; professional development; promotions; retention; and separations.

Civilian personnel operations typically include staffing; employee relations advisory services; qualification determinations; classification of positions; retirement counseling and processing; employee development; labour relations; and administration ofperformance management process.

Experience

- Experience in personnel administration and management.

- Good knowledge of fiscal and budget procedures.

(2) Recruitment

Management and administration is the study of planning, directing and operating the functions and activities of organizations and institutions. Programmes in management also including administration, economics, finance etc. are included here if emphasis is given to management and administration.

Experience

- Experience in the management of personnel recruitment and selection

Skill Level Required (Ensure/Advise)

Works under broad direction. Work is often self-initiated. Is fully responsible for meeting allocated technical and/or project/supervisory objectives. Establishes milestones and has a significant role in the assignment of tasks and/or responsibilities.Influences organisation, customers, suppliers, partners and peers on the contribution of own specialism. Builds appropriate and effective business relationships. Makes decisions which impact the success of assigned work, i.e. results, deadlines and budget. Has significant influence over the allocation and management of resources appropriate to given assignments.Performs an extensive range and variety of complex technical and/or professional work activities.Undertakes work which requires the application of fundamental principles in a wide and often unpredictable range of contexts. Understands the relationship between own specialism and wider customer/organisational requirements.Advises on the available standards, methods, tools and applications relevant to own specialism and can make appropriate choices from alternatives. Analyses, designs, plans, executes and evaluates work to time, cost and quality targets. Assesses and evaluates risk. Communicates effectively, both formally and informally. Demonstrates leadership. Facilitates collaboration between stakeholders who have diverse objectives. Takes all requirements into account when making proposals. Takes initiative to keep skills up to date. Mentors colleagues. Maintains an awareness of developments in the industry. Analyses requirements and advises on scope and options for continuous operational improvement. Demonstrates creativity, innovation and ethical thinking in applying solutions for the benefit of the customer/stakeholder

Essential Education/Training

University Degree in human resources management, business administration, law, social sciences, or related field, public administration or related discipline and 4 years post related experience, or Higher Secondary education and completed advanced vocational trainingin that discipline leading to a professional qualification or professional accreditation with 5 years post related and 2 years function related experience.

Essential Language

English-SLP3333-(Listening,Speaking,Readingand Writing)

NOTE:TheworkbothoralandwritteninthispostandinthisHeadquartersasawholeisconductedmainlyin English.

Desirable Professional Experience

- At least 1 year managing a personnel office in an international organization

- Experience in and international environment

- Knowledge of NATO regulations and procedures covering the administration of civilian personnel

- Good knowledge and experience in accounting and finance

- Use of HR and Finance software systems such as Oracle or the specific systems used within NATO i.e. FinS, PMIS, AIMS and APMS

ATTRIBUTES/COMPETENCIES

Personal Attributes: The incumbent must be able to work with little or no supervision within the constraints of NATO/ACO Civilian personnel policies. Integrity is a key asset of his/her personality. He/she must be flexible, be able to handle concurrent commitments within a short time scale and be able to resolve very difficult or delicate personnel issues. Conflict solving demands good interpersonal and communications skills, maturity, diplomacy and tact. The incumbent should also have the capacity to analyse diverse problems, dissimilar in nature and to make sound judgment, draw conclusions and negotiate effectively.

Incumbent should have a high tolerance for stress because of frequent requirement to work under pressure, to carry a high workload, and to work irregular hours.

Professional Contacts: Internally: From COM MARCOM down to all levels of Command Staff. Within NATO with: Human and Financial Resources Executive Managers / NATO Wide Policy Coordination Section Chief and their staff. Civilian Personnel Officers NATO-wide. NATO Legal Advisers. ACO Civilian Personnel Policy Chief and their Staff. NATO Administrative Tribunal. Represents the Headquarters at the NATO Advisory Panel on Administration. Externally with Host Nation Defence, Home Office and Foreign and Commonwealth Office, Host Nation tax and social officials, National Security Authority officials of a number of countries.

Contribution to the Objectives: The incumbent is responsible for providing the Headquarters with the Civilian Staff, a major asset in the operational capability of the unit. Through the issuance of employment contracts and managerial decisions taken, commits the Organization financially.

Estimates and manages the funds required for the employment of NATO International Civilian Personnel. Estimates the most efficient use of civilian personnel thus contributing to the operational readiness and effectiveness of the Organization. Assists in ensuring that the working environment for civilian personnel is conducive to efficiency and productivity. Participates in the development of Human Resources management strategy by identifying organizational discrepancies and inconsistencies. Identifies human resources training, continual professional development and organizational development requirements. Develops, reviews and complements civilian personnel policies.

CONTRACT

Serving NATO civilian staff will be offered a contract according to the NATO Civilian Personnel Regulations. Newly recruited staff will be offered a definite duration contract of 3 years in duration which may be followed by an indefinite duration contract.

The basic entry-level monthly salary for aNATO Grade 17in the UK is£7,317.69(tax free)which may be augmented by allowances based on the successful candidate’s eligibility.

HOW TO APPLY

In order to apply for this vacancy, please visit the NATO Talent Acquisition Platform at:

https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en , and search for vacancies within HQ MARCOM.

Essential information must be included in the application form. Each question should be answered thoroughly. Expressions such as “please see attached CV”, or invitations to follow links to personal webpages, are not acceptable, and will be disregarded.Application form must be filled out in English.

Applications are automatically acknowledged within one working day after submission.In the absence of an acknowledgment please make sure the submission process is completed or, re-submit the application.

Shortlisted candidates invited to the interview phase, will be requested to provide, where applicable, copies of Educational and Vocational training certificates.

Current and past civilians working for NATO or any Coordinated Organization, shall indicate their last grade and step held (next to the job title) and specify the name of employing NATO body or Coordinated Organization.

Qualified redundant staff of the same grade interested in this post should inform this office, via their own HR/Personnel Office by not later than the vacancy’s closing date.

EMPLOYMENT PRE-REQUISITES:

Candidates are invited to submit their application if:

· They are national of a NATO member country

· They are over 21 and under 60 years of age at the time of taking up their appointments. Appointments of definite duration may be offered to candidates of 60 years of age or more, provided the expiry date of the contract is not later than the date at which the candidate attains the age of 65.

ADDITIONAL INFORMATION

A NATO security clearance of the level required by the position, and approval of the candidate’s medical file by the NATO Medical Adviser are essential conditions for appointment to this post. Applicants arenotrequired to possess a clearance at the time of applying, but must be eligible for a clearance. HQ MARCOM will take action to obtain the required security clearance from the successful candidate’s national authorities.

Candidates must meet all the essential qualifications in order to be considered qualified. Should no qualified candidates be found, candidates not possessing all the essential qualifications may be considered. However, they will be appointed at a lower grade and their employment contract will stipulate the conditions under which the grade attached to post can be granted and the employment contract confirmed.