Project Administrator / Assistant Project Manager - Global Studio

Grõ Careers; Greater London; On-site; GBP 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an architectural professional ready to transition into project management. This role focuses on operational and project administration, allowing you to work alongside experienced Project Managers and Architects. You will be responsible for coordinating project schedules, managing budgets, and ensuring all documentation is in order. This position is perfect for detail-oriented individuals who thrive in structured environments and are eager to enhance their project management skills. If you are passionate about organization and efficiency in delivering architectural projects, this opportunity is designed for you.

Qualifications

• 3-5+ years of experience in architecture with a shift to project operations.
• Strong skills in project coordination, financial tracking, and administration.

Responsibilities

• Support Project Managers in organizing projects for maximum efficiency.
• Manage project schedules, documentation, and financial aspects.

Skills

Project Scheduling

Financial Tracking

Contract Management

Organizational Skills

Communication Skills

Problem-Solving

Education

Background in Architecture

Tools

Microsoft Office Suite

ERP or Project Planning Tools

Job description

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Step Away from Design – Step Into Project Management…

Are you an architectural professional ready to transition away from design and technical work to focus entirely on the operational and project management side of delivering world-class architectural projects?

If so, this opportunity is designed for someone like you, who wants to fully immerse themselves in project administration, coordination, and financial management… working at the heart of a dynamic project team, without being involved in design or technical production.

If you are detail-oriented, thrive on organisation, process improvement, and efficiency, and want to work alongside an exceptional Director-level Project Managers + Architects who will mentor and guide you, then this could be the perfect next step in your career.

What your typical working day will look like…

• Morning: Start your day by reviewing project schedules, ensuring that team allocations and deadlines are on track. You will coordinate with the in-house Project Manager(s) to confirm priorities, update resource plans, and prepare for client meetings.
• Midday: You are tracking project budgets, preparing financial reports, and ensuring consultant agreements are properly executed. You may be finalising invoices or ensuring that all contractual documentation is in order.
• Afternoon: A project update meeting is in full swing. You are taking clear action points, ensuring follow-ups are scheduled, and working behind the scenes to keep everything running smoothly. You liaise with different departments to maintain accountability on key project tasks and make sure all documentation is up to date.
• End of Day: You take stock of progress, make process recommendations for efficiency improvements, and ensure all administrative and financial aspects of the project are in order before wrapping up for the day.

Key aspects of the role and its remit…

• Supporting Project Managers + Directors in organising and structuring projects for maximum efficiency.
• Managing project scheduling, documentation, and resource planning with precision.
• Assisting in project budget tracking, invoice processing, and financial forecasting.
• Coordinating contract administration and consultant agreements to keep everything legally aligned.
• Facilitating team communication, meetings, and workflow improvements.
• Working closely with a particularly talented Director-level Project Manager who will mentor and guide you through the transition to a high-level project management role.

Who This Role Is For…

Let’s be clear… this role is not for those who want to stay involved in design or technical production. If your passion lies in creative work, this won’t be the right fit. However, if you’re ready to step away from design and fully commit to the operational, administrative, and strategic side of project management, this could be the perfect next step in your career. This role is designed for someone who thrives on organisation, process efficiency, and team coordination….someone who understands what it takes to keep complex architectural projects running smoothly behind the scenes.

Is this you?....

• You have a background in architecture, but your interests have shifted toward project operations, coordination, and financial management.
• You have experience in project scheduling, financial tracking, contract management, and administration.
• You are highly organised, proactive, and detail-oriented, capable of managing multiple priorities with ease.
• You thrive in a structured environment where efficiency, accuracy, and problem-solving are key.
• You want to work alongside and be mentored by a highly experienced Project Management leader, learning the intricacies of delivering large-scale projects at the highest level.
• A minimum of 3-5+ years of experience in the architecture industry.
• Strong project coordination and administration skills.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint, Teams).
• Familiarity with ERP or project planning tools (such as Vision or similar software).
• Experience with financial tracking, contract management, and project documentation.
• Excellent organisational and communication skills to support multidisciplinary teams.
• Ability to prioritise, problem-solve, and improve workflows.

How you will 'Grõ' within this role…

• Step into a pure project operations role and transition away from creative or technical work.
• Gain direct mentorship from a Director-level Project Manager to accelerate your project management career.
• Work on world-class architectural projects with an elite project team.
• Enjoy a dynamic and structured role where your organisational skills will drive success.

If this sounds like the right next step in your career, we would love to hear from you.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Project Management and Design

Industries

• Architecture and Planning