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Job Summary

The Independent Office for Police Conduct (IOPC) is an independent body that exists to investigate police complaints fairly and thoroughly. As a Procurement and Contracts Manager you will be welcomed into a small and inclusive Procurement Team.

You will be responsible for advising managers to procure goods and services in accordance with government rules and requirements.

You will advise and support internal stakeholders to manage and maximise supplier performance, ensuring internal controls are followed so that maximum operational performance and value for money are achieved.

Job Description

Delegated Authority

• The post holder has the authority to sign contracts up to £500,000 on behalf of the IOPC in accordance with the Home Office (HO) Delegation Framework.

Procurement Projects

• Lead on the procurement of goods and services as required ensuring compliance with Government, Home Office and IOPC procurement regulations at all times.
• Support managers in key procurement activities across the organisation and drive understanding of good procurement management across the IOPC through the proactive provision of training, coaching, information and advice.
• Develop strong and productive relationships with the Home Office Commercial Unit and maintain up to date expert knowledge of developments and best practice in public sector procurement.
• Work closely across the Procurement team to ensure compliance and best value of all supplier contracts.
• Mentor, advise and develop the Procurement Support Officer and Procurement Assistant.
• Line management responsibility may be required.
• Attend the IOPC Procurement Board.
• Ensure that the IOPC Contract Register and Procurement Pipeline is kept up to date and all contractual documents (hard copies and electronic versions) are filed.
• Assist in the development of relevant policies and guidance.

Contract Management

• Provide assurance that contracts are managed efficiently and effectively.
• Advise Business owners on the monitoring of supplier performance.
• Monitor contracts’ lengths to ensure that exit strategies are put in place and that retenders are commenced in a timely fashion.
• Prepare and execute IOPC contracts ensuring compliance with government frameworks contractual requirements are adhered to.
• Negotiate contractual terms and conditions with all potential suppliers prior to finalising and signing contracts.
• Work collaboratively across the IOPC to deliver set objectives and promote influence of the procurement team.
• Commission legal advice as required.
• Implement realistic, cost effective, and challenging plans for the provision and development of procurement services to meet IOPC needs, ensuring maximum value for money is achieved.
• Support to Head of Procurement and managers across the IOPC on procurement activity and drive understanding of procurement rules and best practice through the provision of training, information and advice.
• Provide support and advice to staff across the IOPC on our contractual terms and conditions and also our contractual obligations on government framework contracts.
• Ensure that up to date advice and guidance about procurement is available on the IOPC Hub.
• Develop and maintain strong and productive relationships with the Home Office Commercial Directorate and other government bodies.

Person specification

• Relevant professional qualification (preferably MCIPS).
• At least three years experience of commercial procurement and contract management.
• Experience of working in the public sector or on behalf of public sector clients, ideally within a Non-Departmental Public Body (NDPB) and knowledge of the legal issues and government procedures relating to procurement and contract management.
• Knowledge of public procurement regime and the law relating to procurement.
• Experience of developing effective working relationships, including working with a wide variety of third party suppliers and negotiating terms of business.
• Experience of managing or being involved in major procurement exercises.
• Evidence of managing procurement in a devolved multi-site environment.

Alongside your salary of £47,493, Independent Office for Police Conduct contributes £13,758 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• 27.5 days paid annual leave (increasing with service to 32.5 days).
• Options to carry over, buy or sell annual leave.
• Civil Service pension.
• Civil Service maternity leave package.
• PAM employee assistance programme.
• Access to Civil Service Sports Council (CSSC) membership.
• Cycle to work scheme.
• Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup.
• Car Leasing Scheme.
• Staff networks focused on each of the protected characteristics – run for staff, by staff.
• Learning and development tailored to your role.
• An environment with flexible working options.
• A culture encouraging inclusion and diversity behaviours.

Selection process details

At application stage, we'll assess your Experience and the following Behaviour at Senior Executive Officer (SEO) level:

• Communicating and Influencing.

If you are shortlisted for interview, we will provide further information regarding what will be assessed.

Anticipated interview dates are 16th & 17th April.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard checks.

Nationality requirements

• UK nationals.
• Nationals of the Republic of Ireland.
• Nationals of Commonwealth countries who have the right to work in the UK.
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS).
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS).
• Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020.
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service.

Contact point for applicants

• Name : recruitment@policeconduct.gov.uk
• Email : recruitment@policeconduct.gov.uk

Recruitment team

• Email : recruitment@policeconduct.gov.uk

Further information

https://www.policeconduct.gov.uk/