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Purchase Ledger and Finance Office Assistant

Location: Oxford

Salary: Competitive

The College School, founded in 1480, is one of the country’s leading independent day schools.

The Role

The School is seeking to appoint a part-time Purchase Ledger and Finance Office Assistant.

Key Responsibilities

1. Print invoices and credit notes received from suppliers/contractors and forwarded by members of staff.
2. Download invoices from supplier portals.
3. Record invoices, credit notes and employee claims on the Finance system and pass for authorisation.
4. Process weekly Bacs payment run and e-mail remittances to suppliers.
5. Reconcile supplier/contractor statements. Request confirmation of year-end account balances. Contact suppliers for any missing invoices/credit notes for processing.
6. Dealing with any queries related to purchases.
7. Create new supplier accounts on the Finance system, housekeeping of existing records (updating bank details, change of addresses, archive old supplier accounts).
8. Completing of credit trade account applications.
9. Update monthly actual departmental income & expenditure reports.
10. Filing of invoices and claims.

Skills and Qualifications

1. Strong attention to detail, and the ability to work accurately to deadlines.
2. The ability to be a strong team player and work collaboratively with the Finance team and the wider School staff community.
3. Strong IT skills with intermediary Excel skills.
4. Experience of working with finance packages, specifically WCBS Pass, would be distinctly advantageous.
5. Excellent interpersonal and communication skills.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable School, please click apply to complete your application.

The College School is committed to the safeguarding of pupils, and any offer of employment will be subject to an enhanced DBS disclosure, the receipt of satisfactory references, the school’s pre-employment medical questionnaire, plus sight of relevant original ID documentation.