Travel jobs in Indonesia

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Eramet is one of the world's leading mining and metallurgical companies. By joining a key player in metal mining, the development and transformation of high value-added alloys, you take the risk of experiencing intense emotions in each of your missions!

With nearly 10,400 employees in 15 countries supporting the energy transition, Eramet is constantly looking for valuable resources. And for us, you are the precious resource!

Eramet Indonesia is an integral part of the Eramet. Its presence in Indonesia dates back more than 17 years, with nickel exploration investment in Central Halmahera, North Maluku, Indonesia. Eramet has partnered with Tsingshan Group in Weda Bay Nickel (WBN). With significant investments in infrastructure and modern technology, Eramet Indonesia is committed to meeting the growing demand for mineral resources and contributing to Indonesia's sustainable growth, particularly in energy transition. Through sustainable practices and strategic partnerships, Eramet Indonesia continues to strive for operational excellence.

Implements processes of Office & Formalities management (i.e: formalities, travel management, rooster management) in his/her scope, follows the defined guidelines, respects deadlines and legislation, and ensures internal customer satisfaction.

• The job holder collects the necessary documentation required and sends it to vendors for document processing.
• The job holder collaborates with vendors to arrange transportation and accommodations necessary for travel management.
• The job holder may either oversee the entire overhead management process (including formalities and travel management) for a specific entity or focus on specific aspects of overhead management (formalities only or travel management only), depending on the company's size and needs.

• This position requires the ability to manage people outside the company/PIC from partners and also PIC from site to ensure employee travel seamlessly.
• Managing a large volume of documents and ensuring their accuracy can be challenging. Missing or incorrect documentation can lead to delays and complications.
• Handling last-minute requests or special requests can be challenging.
• Effective communication with candidates, employees, managers, and relevant stakeholders across different languages and time zones can be complex and requires strong interpersonal skills.
• Handling sensitive employee information and ensuring data privacy and confidentiality in accordance with various data protection laws.
• Pro-active, goal-oriented with excellent attention to detail.
• Excellent customer focus and able to consistently meet Eramet and its clients' needs.
• Effectively manages change to work tasks and the work environment, and assists others with adapting to change.
• A person of integrity who is trusted by others and consistently honors their commitments.
• Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
• Excellent verbal and written communication skills, including the ability to convey information and ideas to individuals and groups and make presentations when required.
• Demonstrates initiative and a willingness to learn and continuously improve on performance.
• Able to work on multiple projects of various sizes and complexity.
• Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.

• Collect the necessary documents and coordinate with vendors to ensure that formalities are completed within the required timeframe.
• Implement formalities in accordance with applicable laws and regulations.
• Maintain an up-to-date database of expatriate formalities.
• Ensure prompt handling of travel management tasks.
• Coordinate with relevant team members to stay informed about the employee roster.
• Respond to inquiries from employees and managers for information.
• Process invoices related to formalities and travel management within his/her scope.
• Not limited to help the office management at Jakarta Office.

• 1-3+ years of experience in travel management, employee rosters, or formalities is ideal.
• Expatriate formalities regulation: Experience with expatriate formalities regulation, such as visa and work permit applications, immigration compliance, and relocation assistance.
• Travel management: Experience with travel management tasks, such as travel policy development, travel booking, and expense reimbursement.
• Employee rosters: Experience with employee roster management and processes, such as scheduling, time tracking, and payroll.
• Reporting: Experience with generating and analyzing travel-related reports, such as employee travel patterns, expense trends, and compliance reports.
• Employment law: Knowledge of employment law and regulations related to travel and formalities.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.

• Demonstrate a visible and active commitment to personal well-being.
• Healthy and safe workplaces and activities; and continuously improve Eramet health, safety and environmental performance.

• The role will be based in Jakarta, Indonesia.

With operations on five continents and employees from more than 70 different countries, Eramet is an inherently diverse group. We are convinced that this diversity of talents and skills is an asset and we are actively engaged in recruiting the talented people who will be crucial to our success in the future, regardless of their gender, disability, age, social or cultural origin or sexual orientation. We are committed to offering all employees the support and development opportunities they need throughout their careers.