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Job Description:

Operational Support Advisor

Bupa Place, Salford Quays, Manchester / Hybrid

Salary: £23,332 per annum plus Bupa Benefits

Hours: Part-Time / 35 hours per week (Shifts will be either Fri, Sat & Sun or Sat, Sun & Mon)

Contract: Permanent

Number of Vacancies: 2

Weekend working: 35 hours over 3 days 07:30am - 20:00pm (1 hour lunch & 2 x 15 mins paid breaks), Shifts will be either Fri, Sat & Sun or Sat, Sun & Mon.

We make health happen.

Working in our support functions you’ll play a key part in helping our customer-facing colleagues deliver exceptional standards of customer service and patient care.

No matter your role, you’ll have an opportunity to do work that matters, making a difference to the lives of our customers each and every day.

You’ll help us make health happen by:

You will work as part of a team covering a variety of shifts on a rota basis including evenings, weekends, and public holidays to ensure these service lines are covered and that customer demand is met.

The role is hybrid working, therefore flexibility to work both in a remote and office environment is required. Ideally, you will be within commutable distance to Salford Quays.

You will be self-motivated, able to work independently remotely with exceptional customer service skills, and committed to working long weekend shifts (as per above) on an ongoing basis.

You will also contribute to the provision of a high-quality service to Bupa Health Clinics & UK Insurance Customers, Clients, Partners, and Providers by working closely with operational staff members within Wellbeing Support Services at all levels.

1. Undertake general administrative and customer service duties as required e.g., managing mailboxes, data inputting, raising and payment of invoices.
2. Handle internal webchat queries in real time supporting our clinicians/practitioners, arrange appointments for relevant teams, and process inventory tasks effectively and timely.
3. Respond professionally to all telephone and external webchat enquiries, dealing with these in an appropriate manner ensuring that all queries are dealt with fully, efficiently, and in line with Service Level Agreements.
4. Work within operational processes and procedures, following documented guidelines including General Data Protection Regulations and Access to Medical Reports Act, 1988, and other relevant regulations.
5. Ensure compliance with operational control standards e.g. Quality Assurance standards, Privacy, and Clinical Governance. Work within frameworks as set out by regulatory bodies, such as the Care Quality Commission and other external regulators.
6. Continually work with peers and team manager to analyse existing working practices, to identify ways of improving the service and enhancing the customer journey and revenue streams.
7. Adhere to and demonstrate an up-to-date knowledge of Bupa’s products, policies, and procedures.
8. Proactively resolve all queries/incidents at the point of contact or escalate concerns/complaints/incidents to the relevant service line, ensuring these are documented within our Complaints/Incident Management System; Datix.
9. Actively participate in internal/external meetings as required.
10. Undertake other duties as may be necessary in line with the changing nature of the business.

What you’ll bring:

1. Previous experience of working in a customer services environment and demonstrates strong customer focus skills.
2. PC literate with good knowledge of Windows-based packages.
3. Must have the ability to combine talking and typing skills.
4. Excellent communication skills.
5. Time management skills and the ability to work quickly and accurately in a pressurised environment.
6. Ability to work on own initiative and make decisions within the protocols set down with minimal supervision.
7. Be adaptable and flexible with the ability to learn new skills and adapt to a changing environment.

Benefits:

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health – from mental and physical, to financial, social, and environmental wellbeing. We support flexible working and have a range of family-friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:

1. Equivalent to 25 days holiday per year pro rata, increasing through length of service, with option to buy or sell.
2. Enhanced pension and life insurance.
3. Bupa health insurance as a benefit in kind.
4. Option to join dental insurance scheme at a discounted rate.
5. Access to our Digital GP platform on your mobile.
6. Emotional wellbeing support.
7. Access to family mental health line.
8. Financial wellbeing channels.

Why Bupa?

We’re a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose – helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring, and responsible in everything we do.

We encourage all of our people to “Be you at Bupa”, we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That’s why we especially encourage applications from people with diverse backgrounds and experiences.

Bupa is a Level 2 Disability Confident Employer. This means we aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role.

We’ll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

If you require information regarding this role in an alternative format, please email: careers@bupa.com

Time Type: Part time

Job Area: Administration

Locations: Bupa Place