Enable job alerts via email!

Office Coordinator

VanRath

Belfast

On-site

GBP 28,000

Full time

11 days ago

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

An established industry player is seeking an Office Coordinator to join their dynamic team for a six-month contract. In this pivotal role, you will manage administrative functions, support the leadership team, and ensure smooth office operations. Your responsibilities will include supervising staff, coordinating travel, and planning corporate events. The ideal candidate will possess a degree or significant administrative experience, alongside advanced Microsoft Office skills and exceptional communication abilities. This is a fantastic opportunity to contribute to a prominent public sector organization in Northern Ireland, where your efforts will directly impact the efficiency and effectiveness of operations.

Degree with 1 year of staff supervision experience or 5 years admin experience with 2 years supervision.
Advanced Microsoft Office skills and excellent communication are essential.

Oversee administrative functions for leadership, ensuring efficient operations.
Supervise staff, manage office supplies, and coordinate travel arrangements.

Excellent written and verbal communication skills

Staff supervision

Advanced proficiency in Microsoft Office

Strong interpersonal skills

Minute-taking at committee level

Ability to work independently

Degree

Business Administration or Management qualification

RSA Typing / ECDL or equivalent qualification

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Role: Office Coordinator - Contract - Belfast

Job Overview

VANRATH is pleased to assist one of Northern Ireland's prominent public sector organisations in their search for an Office Coordinator to cover a six-month period. The successful candidate will be responsible for effectively managing the administrative team, ensuring the leadership team receives high-quality and efficient support.

Salary: £28,000
Location: Belfast
Contract: 6-months

Key Responsibilities:

Oversee the administrative functions for the Chairman and Chief Executive, ensuring efficient operations and continuous improvements.
Handle incoming correspondence, respond to queries, and ensure timely follow-ups.
Maintain filing systems, manage office supplies, and coordinate travel arrangements and requisitions.
Plan and assist in corporate events, collaborating with external organisations as required.
Supervise administrative staff, ensuring smooth office operations and overseeing recruitment processes.
Foster effective communication within the team and contribute to the development of office procedures.
Manage staff, delegate tasks, and provide training as necessary.
Promote equality, adhere to organisational policies, and maintain health and safety standards.
Take responsibility for personal development and maintain professionalism in all interactions.

Essential Criteria:

A degree and at least 1 year's experience in staff supervision (Band 4 or equivalent)
OR
5 years' administrative experience, including 2 years supervising staff (Band 4 or equivalent)
Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, and databases)
Full UK driving licence and access to a car (unless exempt due to disability)
Excellent written and verbal communication skills
RSA Typing / ECDL or equivalent qualification
Business Administration or Management qualification
Confident telephone manner and strong interpersonal skills
Experience in minute-taking at committee level
Ability to work independently and use initiative

Get your free, confidential resume review.

or drag and drop a PDF, DOC, DOCX, ODT, or PAGES file up to 5MB.

Office Coordinator

VanRath

Belfast

On-site

GBP 28,000

Full time

Job summary

Qualifications

Responsibilities

Skills

Education

Tools

Job description