Property Legal Secretary

Reed; Spalding; On-site; GBP 40,000 - 60,000; Full time

Job description

We are representing a top 150 national law firm offices across the Midlands and East Anglia. We pride ourselves on building longstanding relationships with clients and bringing commercial know-how and lateral thinking to each case. Our one-team ethos ensures trusted advice from our recognised experts on a national spread.

Job Description: They are seeking a dedicated Legal Secretary to join our team of law specialists. This role supports our strategic framework by:

• Being trusted advisors to clients and colleagues.
• Working towards becoming recognised experts in our chosen specialisms.
• Developing longstanding relationships with key clients and internal teams.

Responsibilities:

• Provide typing, secretarial, and administrative support to the team.
• Assist with digital dictation and administrative tasks in line with the company’s workflow ethic.
• Transcribe and prepare correspondence and documents using audiotyping and word processing.
• Operate the case management system, including storing documents electronically.
• Handle administrative routines such as scanning, faxing, printing, and photocopying.
• Manage client/matter files, including filing, file opening, client care letters, and archiving.
• Use the strong room for document retrieval and management.
• Manage incoming and outgoing mail.
• Arrange appointments, meetings, and maintain diaries for fee earners.
• Monitor compliance and Lexcel requirements.
• Attend to clients both in person and on the telephone, providing professional and friendly support.
• Work within administrative systems, manage finances, record time, and prepare bills.
• Ensure confidentiality of all company and client information.
• Perform any other reasonable requests from fee earners and/or managers.

Skills and Experience:

• Experience as a legal secretary (desirable), including the use of digital dictation tools.
• Strong computer literacy, particularly with Microsoft Office.
• Typing speed of at least 65 wpm with 90% accuracy.
• Excellent attention to detail, including spelling and punctuation.
• Effective communication skills at all levels, with the ability to remain calm under pressure.
• Strong organisational skills and the ability to meet deadlines.
• A problem-solving “can-do” attitude and the ability to work effectively in a team environment.
• Basic knowledge of fee earners’ work in a professional organisation.

This is an exciting opportunity to be involved in high-quality work as part of a growing team that thrives on delivering excellent service to clients. You will work alongside some of the best law specialists, gaining valuable experience and contributing to the success of our clients.