Buying Assistant jobs in United States

Job Description:

We are looking for a Procurement Officer to join our team with proven experience in managing procurement operations across multiple brands and diverse product categories including:

Beauty & Cosmetics

Confectionery & F&B (Food & Beverages)

Leather Goods Wallets & Perfumes

The successful candidate must have hands-on experience working in a multibrand environment managing procurement processes through digital systems (ERP) and minimizing manual work to ensure operational accuracy and efficiency.

Key Responsibilities:

1. Coordinate with internal teams across retail, ecommerce, wholesale, and IT sales channels to understand product needs for each brand.
2. Prepare and issue Purchase Orders (POs) and Requests for Proposals (RFPs) for approved suppliers across the beauty, confectionery, and leather goods sectors.
3. Collect and review supplier quotations, ensuring thorough price and service comparisons are submitted to the Senior Procurement Officer for approval.
4. Monitor supplier performance, ensuring on-time delivery, product quality, and service levels meet company expectations.
5. Maintain and regularly update the supplier database within the procurement system, ensuring all approved suppliers are categorized correctly by product type and brand.
6. Ensure all procurement transactions are handled through ERP systems with minimal reliance on manual paperwork, ensuring accuracy and traceability.
7. Generate periodic procurement and purchasing reports using system data, providing accurate insights for management review.
8. Identify and propose new suppliers when required to enhance product variety, improve pricing, or secure better service terms.
9. Attend industry exhibitions and trade shows to keep up with market trends, discover new products, and build supplier relationships.
10. Coordinate closely with Inventory Controllers to maintain balanced stock levels across all brands and locations, preventing overstock or shortages.
11. Follow company policies and procedures in all purchasing activities and ensure compliance with procurement standards.

Qualifications & Experience:

1. Bachelor's degree in Business Administration, Supply Chain, Procurement, or related field.
2. Minimum of 4 years experience as a Procurement Officer, preferably in a multibrand retail environment.
3. Proven experience working with multiple product categories, particularly in beauty, confectionery, leather goods, and perfumes.
4. Strong knowledge of procurement systems and ERP platforms (experience transitioning manual processes into system-based workflows is a plus).
5. Excellent negotiation, communication, and supplier management skills.
6. Strong report writing and data analysis skills with a focus on system-generated reports.
7. Fluent in English.

Key Competencies:

1. Ability to work efficiently across multiple brands and product types.
2. Strong organizational and multitasking capabilities.
3. Analytical mindset with a focus on data-driven decision-making.
4. High attention to detail to ensure accuracy in procurement processes.
5. Team player with effective communication skills.

Benefits:

1. Competitive salary based on experience.
2. Performance-based incentives.
3. Professional work environment with career growth opportunities.
4. Opportunity to work with leading regional and international brands.
5. Exposure to industry events, supplier meetings, and international trade shows.