Purchase Assistant (Automotive)

Job Title: Purchasing Assistant

Location: Dubai, United Arab Emirates

Vacancy: 1 Vacancy

Job Description:

• To follow and implement the standard purchase policies and procedures provided by the management.
• To prepare and process purchase orders and documents for parts/items purchased from the agencies in accordance with company policies and procedures.
• To prepare and get approved the comparative prices analysis for any new items/parts which are purchased other than agencies.
• To monitor the suppliers/vendor’s performance based on pre-designed KPIs for each supplier and report to the management.
• To handle and monitor the claims to vendors for defectives, shortage, missing parts.
• To monitor and coordinate deliveries of items from suppliers to ensure that all items are delivered to site/store on time.
• To source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
• To assist the management in preparation and implementation of standard vendor selection procedures.
• To prepare the periodic MIS reports for purchase department as per the purchasing policies and procedures.
• To ensure that all purchases for AWW are routed through Al Qouz Office only.
• To ensure that all purchases for fixed assets are initiated after the proper approval of requisition.
• To supervise the used/2nd hand parts purchased by Cash and ensure the prices are in line with earlier purchases of similar items.
• Any other job assigned by the Supervisor/Accounts/Senior Service Manager.

Desired Candidate Profile:

We are seeking a detail-oriented Purchasing Assistant to join our team. The main responsibility will be to order supplies and equipment in accordance with our company’s needs. This will involve researching new vendors, tracking deliveries, and maintaining accurate order records, including dates, invoices, and discounts. Familiarity with supply chain procedures and the ability to create and interpret cost analyses are important for this role.

Your goal will be to make cost-effective purchases while ensuring our inventory remains well-stocked.