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Office Manager
Job summary
A prominent government agency in Dubai seeks an Office Manager to serve as a strategic partner to the CEO and senior leadership. This role encompasses managing office operations, enhancing organisational efficiency, and providing high-level executive support. The ideal candidate will possess strong leadership skills, exceptional organisational capabilities, and a high degree of professionalism and discretion. Key responsibilities include translating leadership priorities, managing schedules, overseeing office administration, and driving performance management within the Executive Office.
Qualifications
- Strong leadership and multitasking abilities are required.
- Excellent organisational and time-management skills are essential.
- Candidates must maintain a high level of discretion and confidentiality.
Responsibilities
- Translate leadership priorities into actionable plans.
- Provide high-level administrative assistance to the CEO.
- Manage calendars and ensure efficient use of executive time.
- Coordinate executive office initiatives across departments.
- Act as a liaison between the CEO and internal stakeholders.
- Create and maintain performance reports.
- Manage travel arrangements as per company policies.
- Establish and enhance filing systems for documentation.
- Continuously identify gaps and implement process improvements.
- Manage and develop the Executive Office team.
Skills
The Office Manager acts as a strategic partner to the CEO and senior leadership team. The role supports business alignment, improves cross-functional coordination, and enhances organisational efficiency.
This position ensures that executive decisions are effectively translated into structured execution while managing the overall operations of the Executive Office with a high level of professionalism, discretion, and efficiency.
- Translate leadership priorities into actionable plans and ensure alignment across teams.
- Prepare executive briefs, reports, and analysis to support decision‑making.
- Identify and remove operational bottlenecks affecting leadership workflow.
- Provide high‑level administrative and executive assistance to the CEO and senior leadership.
- Triage documents, correspondence, and signature requests.
- Ensure important tasks and approvals move forward without delays.
- Manage diaries and schedules for the CEO and senior leadership team.
- Align meeting requests with business priorities to ensure efficient use of executive time.
- Organise and support senior leadership and committee meetings.
- Responsibilities include scheduling, agenda preparation, presentation support, minute‑taking, and action tracking.
- Ensure effective communication of meeting outcomes and follow‑ups.
- Coordinate and monitor executive office initiatives across departments.
- Ensure timely execution of leadership instructions and monitor accountability.
- Act as a key liaison between the CEO and senior management, internal stakeholders, and business partners.
- Support internal communication initiatives to strengthen organisational culture and information flow.
- Create and maintain dashboards and performance reports.
- Track KPIs and provide insights to support data‑driven decisions.
- Manage international and domestic travel arrangements as per company travel policies.
- Establish, maintain, and enhance filing systems (digital and physical).
- Coordinate executive document signing with a maximum turnaround time of three working days.
- Maintain administrative records including leave and time‑off records for senior management.
- Oversee ISR and audit management for Executive Office documentation and records.
- Continuously identify gaps and implement improvements in executive office processes, coordination, and efficiency.
- Manage and develop the Executive Office team.
- Support learning and development initiatives for team members.
- Drive performance management and encourage a high‑performance culture.
- Strong leadership and multitasking abilities
- Excellent organisational and time‑management skills
- High level of discretion and confidentiality
- Excellent communication and interpersonal skills
- Strong stakeholder management capabilities
- Analytical mindset with problem‑solving ability
- High attention to detail and accuracy
- Proactive, self‑motivated, and highly organised
- Professional, composed and reliable under pressure
- Strong decision‑making ability
- Excellent collaborator and team motivator
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.