Administrative Assistant jobs in United States

Are you a proactive, detail-oriented professional who thrives in a fast-paced environment? Do you enjoy being the right-hand person to top executives, ensuring seamless operations and high-level support? If so, this is your opportunity to make an impact!

Responsibilities:

• Provide comprehensive secretarial and operational support to the CEO and Senior Management, ensuring smooth day-to-day operations.
• Schedule, prepare, and circulate agendas, meeting minutes, reports, and presentations.
• Act as the communication bridge between internal teams and external stakeholders.
• Manage administrative tasks, from welcoming visitors to booking executive travel, handling expense claims, and organizing lunch meetings.
• Maintain document storage and oversee document destruction processes.
• Aligning with assistants from parent company for document preparation and Board of Directors' meetings.
• Coordinate maintenance and facility needs, liaising with vendors to ensure a well-functioning workplace.

Requirements:

• Min. ‘A’ Levels/Diploma Qualification
• Tech-Savvy – Proficiency in Microsoft Office
• Strong Administrative Skills – Experience in organizing, filing, scheduling, and managing office tasks efficiently.
• Independent & Team Player – Able to work autonomously while collaborating seamlessly with the team.
• Thrive in a fast-paced environment while juggling multiple responsibilities.