Management Assistant jobs in United States

Minimum Requirements:

Grade 12

Accounting certificate or degree an advantage

1. MS Office and Power Apps

2. Above average computer literacy

3. Solid experience on MS Office Software (Outlook, Excel, Word)

4. Working experience on an ERP System (SAP MDG)

5. Experian

6. Duns & Bradstreet

7. MS Powerapps

Other Preferred Requirements:

1. Fluent in English

2. Understanding and experience in processing entries within accounting packages

3. Ability to work overtime, weekends & Public Holidays, Reliable Transport

Job Related Requirements:

• Opening of new Vendor Accounts per approved policy & procedures
• Loading of Customer and Vendor Banking details
• Ongoing Masterdata Maintenance, Audits & Quality Control
• Actioning the ZA Vendor Mailbox

Process Driven:

• Full Understanding of the end-to-end business processes underlying the accounts receivable function.
• Must take ownership of responsibilities, processes, situations and resources
• Must be able to drive correct behavior and organizational compliance

Proven Problem-Solving Skills:

• Identify root causes
• Effectively apply the process of elimination
• Take appropriate steps for short term resolution
• Offer effective Medium to long-term skills

Excellent Communication Skills (written and verbal):

• Must be able to communicate effectively and with diplomacy
• Must have good presentation skills
• Must have good reporting writing skills

Motivation and Commitment:

• Self-motivated and able to use initiative
• Ability to work under pressure, with tight deadlines
• Must be a team player, willing to get involved to achieve overall team goals

Main Purpose of the Role:

Opening of new vendor accounts and vetting of new vendors per approved policy and procedure, Masterdata and maintenance thereof.

Duties and Responsibilities:

• Respond Promptly and completely to vendor queries and internal queries
• Updating and maintaining the master data
• Opening of new accounts per approved policy and procedures
• Reviewing vendor applications and ensuring the applications is completed correctly
• Providing timeous feedback to internal customers
• Vetting on new vendors
• Requesting updated KI reports on Experian
• Completion of forms and logging tickets with global
• Actioning requests in the vendor masterdata mailbox
• Perform other duties as assigned by department manager
• Vendor cleansing and maintenance projects and reporting to global Masterdata.

Additional Job Information:

• Professional
• Deadline Driven
• Team Player
• Attention to detail
• Confident
• Levelheaded
• Punctuality
• Organized

Time Type: Full Time