Executive Assistant

Universal Business Team; Poole; On-site; GBP 38,000 - 42,000

Job description

Description

Executive Assistant - Maternity Cover - 12 month FTC

Location: Office-based, Poole, Dorset

Salary: £38,000 - £42,000 per annum (negotiable)

Hours: Monday - Friday, 8:00AM - 5:00PM

Are you a highly organised and proactive Executive Assistant looking for an exciting challenge? Do you thrive in a fast-paced, commercial environment, managing senior stakeholders and keeping everything running seamlessly? If so, this could be the perfect opportunity for you!

The Role:

This is a maternity cover position, supporting a Senior Partner and Sales Director as well as other team members. You will play a key role in ensuring smooth operations at the highest level of the organisation. You'll be responsible for managing schedules, communications, projects, and stakeholder relationships, acting as a trusted confidant and problem-solver.

Key responsibilities include:

1. Diary & Travel Management: Scheduling meetings, coordinating national and international travel, and optimising logistics for efficiency.
2. Communication & Correspondence: Managing emails, calls, and confidential information, responding on behalf of executives when needed.
3. Meeting & Event Support: Preparing agendas, presentations, and reports, taking minutes, and tracking action points.
4. Project & Business Support: Assisting with special projects, stakeholder relations, and business development initiatives for the Cruise Division.
5. Stakeholder & Relationship Management: Acting as a key liaison between executives, clients, and internal teams to ensure smooth collaboration.
6. Expense & Document Management: Handling expense tracking, document preparation, and process optimisation.

Requirements

What We're Looking For:

1. Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator in a fast-paced environment.
2. Strong organisational and time-management skills, with the ability to prioritise multiple deadlines.
3. A commercial mindset with the confidence to manage upwards and keep senior leaders focused.
4. Excellent verbal and written communication skills, with the ability to engage at all levels.
5. High attention to detail, integrity, and discretion when handling sensitive information.
6. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other business tools.
7. A proactive, problem-solving attitude with the ability to anticipate needs and take initiative.

Why Join?

This is a fantastic opportunity to take on a pivotal role at the heart of a thriving business. You'll work closely with senior leadership, gain exposure to high-level decision-making, and play a key role in driving operational efficiency.

If you are a motivated, resourceful, and highly organised EA ready for your next challenge, we'd love to hear from you.