Executive Assistant

IVC Evidensia; Greater London; Remote; GBP 30,000 - 50,000

Job description

At IVC Evidensia, we are a leading veterinary services provider in Europe and North America with more than 2,500 clinics and hospitals across 20 countries and around 39,000 employees. We aim to have an extraordinary impact on animal lives, supporting in the region of 25,000 animals every single day across our international network. IVC Evidensia exists to champion the long-term health and welfare of animals and deliver our purpose of Healthy Animals, Happy Owners.

Purpose of Role:

To provide comprehensive and fully confidential administrative support and personal assistance for a team of executives, acting as the main liaison between the executives and stakeholders.

This will be a fully remote role, based in the UK, with occasional travel into our London or Bristol office.

Key Accountabilities/Responsibilities:

1. Provide comprehensive and fully confidential administrative support and personal assistance service to the Executive Team
2. Answer and field any requests and queries appropriately and confidentially
3. Coordinate complex scheduling and calendar management
4. Travel and accommodation management
5. Keeping outlook emails and contacts monitored, updated and relevant
6. Co-ordinate and organise meetings, conferences, and executive team meetings both in person and virtually
7. Prepare meeting agendas, minute taking, action logs and follow up on actions
8. Prepare presentation material for employee Town Halls and All Staff meetings
9. Collate information, statistics, reports, presentations and briefs where required
10. Process invoices and expenses/mileage claims
11. Collaborative with other EA’s globally across the organisation, and network with external stakeholders as required
12. This is not intended to be an exhaustive list, and the role holder is expected to undertake any duties reasonably required to fulfil their role and support the business objectives

Experience/Qualification:

Essential:

1. Have demonstrable work experience as a Personal/Executive Assistant for Senior Management
2. Proven success in managing high-volume workloads in a fast-paced environment
3. Flexible team player, willing to adapt to changes and unafraid of challenges
4. Have experience of undertaking a varied range of office administration tasks and duties
5. Proficiency with office productivity tools and an aptitude for learning new software and systems
6. Ability to confidently network with internal and external stakeholders
7. Outstanding time management skills, with the ability to organise and coordinate multiple concurrent projects
8. Excellent verbal and written communication skills
9. Ability to act with discretion and always maintain confidentiality

Desirable:

1. Experience working within a large, global organisation

What We Offer:

At IVC Evidensia we recognise that our people are fundamental to the success of our business. Investing in our people, premises and processes is at the heart of what we do. In addition to a competitive base salary, you will benefit from:

• Work-life balance
• 26 days annual leave
• Cycle to Work scheme
• Initiatives focused on employee wellbeing
• Pension
• Discretionary Bonus
• Discounted staff pet care
• Dog Friendly office
• Free Parking available at Head Office

At IVC Evidensia we are committed to Diversity, Equality, Inclusion and Belonging. We are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.