Executive Assistant

Billion Dollar Boy Limited; London; Hybrid; GBP 30,000 - 60,000

Job description

Job Overview

We are seeking a highly organised and proactive Executive Assistant to support our Global CMO and Head of Clients. You will provide high-level administrative and operational support to ensure day to day activities run smoothly and efficiently.

The ideal candidate has a proven ability to collaborate across teams, prioritise workloads, forward plan and support the preparation and implementation of key initiatives and projects to support our business development efforts.

You will excel in working independently, managing time effectively, and delivering high-quality results with minimal supervision.

Key Responsibilities

Project & Task Management:

• Oversee and manage various projects, ensuring timely delivery, team and task co-ordination whilst maintaining momentum.
• Assist with tracking deadlines, project milestones, and deliverables.
• Prepare and organise documents, presentations and reports.
• Support in managing key client accounts, marketing initiatives, and strategic projects.

Executive & Administrative Support:

• Inbox management and schedule prioritisation.
• Set agendas, take meeting notes, distribute minutes, and ensure follow-ups on key action items.
• Coordinate travel logistics and prepare itineraries including booking flights, accommodation, and transportation to support global business operations. Processing expense reports and invoices.
• Calendar management; scheduling and co-ordinating meetings, appointments, and travel arrangements.

Team Collaboration:

• Work closely with different departments to ensure cohesive and efficient workflow across the organisation.
• Arrange Team and Client socials and events.

Strategic Support:

• Ensure executives have additional bandwidth for strategic focus, business development, and leadership initiatives.

Key Skills

• Experience as an Executive Assistant supporting senior executives, preferably within a high-paced, creative, or dynamic environment.
• Proven expertise in project management and cross-functional collaboration.
• Exceptional organisational skills and attention to detail.
• Strong proficiency in calendar and travel management across time zones.
• Client and Partnership Management.
• Excellent written and verbal communication skills.
• Ability to work autonomously and anticipate needs.
• Proficient in various office software and tools.
• Strong interpersonal skills and ability to build positive relationships with team members, clients, and agency partners at all levels.
• A proactive and strategic mindset, with a passion for contributing to a robust and dynamic company culture.

About Billion Dollar Boy

Billion Dollar Boy (BDB) is a global creator agency, using industry-leading tech solutions to deliver integrated, creator-led advertising and end-to-end campaign management. Founded in 2014, Billion Dollar Boy was among the first global influencer agencies and now has offices in London, New York, and New Orleans.

Since its inception, BDB has partnered with some of the world’s leading brands - including Heineken, King, Nintendo, PepsiCo, and L’Oréal - connecting them with more than 10,000 vetted content creators.

BDB client campaigns have been awarded at the Cannes Lions, Influencer Marketing Awards, Webby Awards, Shortys, The Drum Awards, and Adweek.

Our Culture

Our mission is to redefine advertising by reflecting culture through the voices of creators, where creativity is democratised, and technology is the driving force behind impact. We champion equity and inclusion and believe that diversity sparks creativity, problem-solving, and well-being. Along with fostering these values, BDB is committed to being the most innovative creator marketing agency in the world through initiatives like FiveTwoNine and Muse.

Our Values

We believe one of the biggest issues advertising agencies face is reputational. Our vision is to change that by setting a new standard of advertising with a greater social purpose, where creativity is democratised, and technology drives efficiency and effectiveness.

Billion Dollar Boy has identified industry problems and potential solutions, leading to a set of Future Behaviours that should be adopted by every agency to positively change advertising as a whole:

• Work with brands, but on behalf of people - Brands are clients, but agencies must prioritise people’s interests, educating brands on consumer importance and acting on behalf of the people.
• Seek out less heard voices, act upon what they tell you - Diverse opinions and perspectives improve work and the world. Agencies must actively listen to and act on a broad range of voices.
• Be fair to everyone, then you’ll have nothing to hide - Agencies should ensure objective and transparent reward structures to promote equality.
• Treat your clients like friends and employees like best friends - Clients provide opportunities, but employees turn them into work. Agencies must prioritise employees' wellbeing.
• Solve problems with a curious mind - Creativity involves original ideas. Agencies should explore unproven solutions and take risks for better outcomes, even if things aren’t broken.
• Empower employees with a framework for freedom - Provide supportive structures without restrictions, allowing employees to make decisions and control their career progression within clear business parameters.

Equal Opportunities

We encourage employees to be open and confident and appreciate that every member of the team makes a vital difference.

Billion Dollar Boy embraces equality, diversity, and inclusion and will seek to promote these benefits in all of our business activities.

When recruiting new employees or when affording our current employees with opportunities for promotion, it means that we will:

• Recruit, develop and retain the most talented people, regardless of their background and make best use of their talents.
• Not discriminate unlawfully against any person.
• Select the best person for the job in terms of qualifications and abilities.
• This sets out our approach to equal opportunities and the avoidance of discrimination at work.
• A part of what we offer at BDB is a considerate suite of competitive benefits, which will be discussed with you throughout the interview process.

Our Perks

• 25 days annual leave
• x1 additional day of annual leave per year of service up to a max. of 5
• x5 days additional annual leave granted each third year of service – to be taken in that year
• 3 additional days between Christmas and New year*
• 2x Charity days
• Cycle to work scheme
• Discounted Tech Scheme

• Flexible working – We offer our employees the opportunity to work ad hoc from a remote location if it makes their lives easier and simpler.

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