Administrative Assistant

Elsevier; Oxford; On-site; GBP 25,000 - 35,000

Job description

Do you enjoy multitasking?

Would you like to support colleagues?

About our Team

The Global Medical Education Content Team is dedicated to publishing exceptional books and innovative digital resources that help medical and nursing students enhance their studies, excel in their exams, and ultimately become outstanding clinicians. Our core teams, based in the UK, US, and India, collaborate daily and set the standard in the industry. From the renowned "Gray’s Anatomy" to engaging animations and stunning 3D models of the human body, we are at the forefront of medical and healthcare education, continuously striving to elevate the learning experience.

About the Role

We are seeking an administrative professional who thrives in an independent role while being an integral part of a large team. The ideal candidate will possess exceptional organizational skills and become a subject matter expert in key processes to enhance our operational efficiency. Strong communication skills are essential, as you will interact with colleagues at all levels via email and phone. We value individuals who can exercise initiative and discretion, ensuring that tasks are addressed promptly and effectively. If you’re looking for a dynamic environment where you can make a meaningful impact, we want to hear from you!

Responsibilities

• Assist in coordinating logistics related to meetings, video and conference calls, including preparing reports, presentations, agendas, minutes, etc. using business software applications.
• Create and track contractor agreements, keeping records up to date at all times.
• Maintain logs used to track various processes and milestones.
• Support recruitment of subject matter experts by creating and maintaining a database of active and former contributors.
• Maintain files, records, calendars, and diaries.
• Arrange business travel, coordinate meeting arrangements, and track expenses.
• Utilize various IT systems to complete your role.

Requirements

• Possess excellent written and verbal communication skills.
• Possess experience in administrative support roles.
• Be detail-oriented and maintain precision in data entry and record keeping.
• Have advanced proficiency in using Microsoft Office Suite and other relevant software.
• Be able to prioritize tasks and manage deadlines effectively.
• Possess excellent organizational skills to manage multiple tasks and priorities.

Work in a way that works for you

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance, and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

• Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive.

Working for you

We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

• Generous holiday allowance with the option to buy additional days.
• Health screening, eye care vouchers, and private medical benefits.
• Wellbeing programs.
• Life assurance.
• Access to a competitive contributory pension scheme.
• Save As You Earn share option scheme.
• Travel Season ticket loan.
• Electric Vehicle Scheme.
• Optional Dental Insurance.
• Maternity, paternity, and shared parental leave.
• Employee Assistance Programme.
• Access to emergency care for both the elderly and children.
• RECARES days, giving you time to support the charities and causes that matter to you.
• Access to employee resource groups with dedicated time to volunteer.
• Access to extensive learning and development resources.
• Access to employee discounts scheme via Perks at Work.

About Elsevier

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world’s grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.