Administrative Assistant at Clarins Group

HipHopTune Media; United Kingdom; Remote; GBP 30,000

Job description

Administrative Assistant at Clarins Group

Clarins Group is seeking a highly organized and detail-oriented Remote Administrative Assistant to join its dynamic Marketing – Store Design and Visual Merchandising team. This is an exciting opportunity to support a global leader in the skincare and beauty industry, where innovation and responsibility are at the core of every project.

About the Company

The Clarins Group is a French family-owned company, powered by an entrepreneurial spirit and a deep commitment to innovation. It remains steadfast in its dedication to responsible beauty around the world.

Clarins’ journey began over 70 years ago, driven by Jacques Courtin-Clarins’ vision to create modern cosmetics that would bring beauty and well-being to all women. He founded the Clarins Group, which soon became an exceptional entrepreneurial success.

Today, Clarins’ expertise in skincare and makeup is recognized globally, as it stands as an ambassador for French cosmetic excellence through its two brands, Clarins and myBlend.

Position: Administrative Assistant

Salary: £30,000 a year

Job Type: Full Time (6 months contract)

Location: Remote, UK

About the Role

For this role, you will be part of the Store Design and Visual Merchandising team, supporting them with tasks to ensure the counters reflect our premium brand image. The candidate for this role must be passionate, self-motivated, and a strong communicator. Building relationships and paying close attention to detail are key. A successful candidate will have an agile approach to managing priorities and be a team player.

Main Duties

Mission 1: General Duties

• Supporting VM team with monthly pricing layouts, planograms and barcode updates across Stores
• Reviewing store maintenance and health and safety works with the assistant PM and Lead Store Designer to find solutions to resolve outstanding issues promptly
• Support the VM team with ordering product testers, ADHOC displays, and items for internal conferences, training roadshows, promo sites, and company meetings.
• Ensuring PAT testing and Water cooler servicing occur across the estate when required.
• Raising PO’s and reviewing invoices from suppliers
• Monthly account download for spend in VM and SD

Mission 2: Organization and Communication

• Implementing internal filing systems to ensure all up-to-date information is filed correctly and accurately
• Collating data from store teams for lightboxes, digital screens and VM units to ensure databases are up-to-date
• Actioning feedback from Senior SD and VM Manager and team members from store visits
• Communicate with in-store teams with new rollouts of furniture, lightboxes, and store updates
• Managing store closures and debranding of sites when required with the Assistant Project Manager
• Managing logistics of furniture to and from the DC, keeping the stock record up to date
• Briefing in lightbox updates and video content for new product launches to suppliers
• Booking external merchandisers when required for new store openings
• Supporting Assistant PM with new store opening packs for Merchandising

Mission 3: Employee Relations

• Communicating with external suppliers to ensure that all requirements and expectations have been met based on the brief supplied.
• Have regular communication with the head office and store teams by attending monthly calls to support with training and any outstanding issues requiring VM or SD support.
• Visit stores when required to check for potential issues and work with store teams to resolve them.
• Updating Assistant PM on the progress and status of projects when required
• Working with internal stakeholders to align and report on key projects when required

Qualifications

• 1-2 years preferred in similar role but not essential
• Quick learner and enthusiastic
• Ability to use Microsoft Excel confidently is advantageous
• Strong organizational skills
• Works well as part of a team but can also self-motivate and work independently

Required Documents

• CV/Resume

Application Process

Interested and qualified candidates should kindly CLICK HERE to learn more and apply