Purchasing Officer jobs in United States

We are seeking an experienced Procurement Officer to manage the sourcing, negotiation, and purchasing of materials, goods, and services across the organisation.

This role plays a key operational and governance function, ensuring procurement activities are delivered efficiently, transparently, and in full compliance with internal policies, budgetary controls, and best‑practice procurement standards.

You will work closely with internal stakeholders as well as external suppliers, to ensure timely delivery, cost effectiveness, and strong supplier performance.

• Identify, evaluate, and onboard reliable suppliers and vendors, ensuring competitive pricing and favourable commercial terms.
• Process Purchase Requisitions (PRs), prepare Purchase Orders (POs), and complete all related documentation within agreed KPIs.
• Conduct market research to identify cost‑effective sourcing opportunities.
• Coordinate with internal stakeholders to understand procurement requirements and technical specifications.
• Track the status of open orders and follow up with stakeholders and suppliers to ensure timely closure.
• Maintain accurate, complete, and up‑to‑date procurement records and documentation.

• Ensure all procurement activities adhere to approved budgets and delegated authority levels.
• Maintain comprehensive records of purchases, pricing structures, and supplier agreements.
• Ensure full compliance with internal procurement policies, procedures, and controls.
• Support audits and internal reviews by providing procurement documentation and reports as required.

• Monitor vendor performance against agreed service levels, delivery timelines, and quality standards.
• Manage supplier relationships, performance metrics, and approved vendor records.
• Resolve issues related to delivery delays, quality concerns, or contractual deviations.
• Administer vendor evaluation surveys in coordination with relevant internal stakeholders.

• Collaborate closely with internal departments to plan and prioritise procurement activities.
• Coordinate with Finance on invoice processing, reconciliations, and payment follow‑ups.
• Prepare and provide regular procurement status updates and reports to management.

• Bachelor’s degree in Engineering, Commerce, Business Administration, or a related discipline.
• 5–7 years of experience in a Procurement Officer or similar procurement‑focused role.
• Proven experience in procurement administration, vendor management, and commercial negotiation.

• Strong knowledge of procurement processes, controls, and best practices.
• Exceptional attention to detail and strong organisational discipline.
• Excellent verbal and written communication and interpersonal skills.
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Experience with procurement systems such as MS Dynamics, SAP, Oracle, or other e‑procurement platforms.
• Ability to manage multiple tasks independently and meet deadlines in a dynamic environment.
• Strong analytical skills, with the ability to track procurement metrics and prepare clear reports.