Assistant Project Manager jobs in United States

• Manage the projects within the time, budget and quality frame.
• Must have sound technical knowledge of Protection and Automation System specially in the Utility and O&G Verticals.
• Overall planning of the projects including: Project overview, Detailed planning of the work packages, Scheduling, Project documentation, Project organization, and project documentation.
• Analyze and monitor continuously the plan fulfilment with regard to technical and commercial aspects.
• Identify early deviations in project, identify problems causes and sustainably manage them.
• Monitor cash-flow planning and activate appropriated escalation procedures.
• Assess and document project status.
• Inform on a regular basis customer, management, project team and additional interested parties (Stakeholders) of the project status.
• Develop strategies to continue and/or reinforce engagements to the customer.
• Carry out risks assessment of project influencing factors and manage the identified risks.
• Negotiate and document changes of requirements and extension of time as appropriate.
• Ensure strong customer and stakeholder relations. Gather actively opinions as well as suggestions from the customer and the additional interested parties (Stakeholder) and develop/facilitate/support an open, professional relation to the customer and to additional stakeholders.
• Manage subcontractor engagements and relationships.
• Manage the Project completion/close out and the acceptance of delivery units and services incl. validation and verification and organize the finalized handover to the customer and involved parties.
  

Your success is grounded in

• Bachelor’s Degree in Electrical / Electronic Engineering.
• At least 10 years of overall experience in related field.
• Expert knowledge of protection & automation systems.
• S-Category Project Manager, PMP or IPMA certification is a plus.
• Experience of project management with P&L responsibility minimum 5 years in project execution.
• Experience in turn-key projects with direct interface to the customer/public authorities/subcontractor.

1. Project Planning and Scheduling

• Defining Project Scope: Developing a clear and detailed project plan that outlines the goals, deliverables, timeline, resources, and constraints of the project.
• Creating Timelines: Establishing realistic project schedules with key milestones, deadlines, and dependencies to keep the team on track.
• Resource Allocation: Identifying and allocating resources (human, financial, and material) needed to successfully complete the project.
• Work Breakdown Structure (WBS): Breaking down complex tasks into smaller, manageable components to improve focus and clarity throughout the project.

2. Risk Management

• Risk Assessment: Identifying potential risks that could impact the project’s success, such as budget overruns, schedule delays, or resource shortages.
• Mitigation Strategies: Developing risk management plans to mitigate risks, including contingency plans and alternative strategies to keep the project on track.
• Problem-Solving: Proactively addressing any issues or obstacles that arise during the project lifecycle and finding effective solutions.

3. Budget and Financial Management

• Budget Planning: Developing and maintaining a project budget, ensuring that costs are tracked, and staying within financial limits.
• Cost Control: Monitoring and controlling project expenses to avoid overspending, making adjustments as necessary to stay within budget.
• Financial Reporting: Providing regular financial updates to stakeholders and senior management to ensure transparency and accountability.

4. Team Leadership and Collaboration

• Team Building: Leading and motivating the project team, ensuring that each team member understands their role and responsibilities.
• Delegation: Effectively delegating tasks to the appropriate team members, ensuring that the work is distributed evenly and based on expertise.
• Conflict Resolution: Managing and resolving conflicts within the team, addressing issues calmly and constructively to maintain morale and focus.
• Collaboration: Working closely with other departments and stakeholders to ensure alignment, resource availability, and successful project execution.

5. Communication and Stakeholder Management

• Stakeholder Communication: Communicating regularly with stakeholders (e.g., clients, senior management, team members) to keep them informed of project progress, risks, and changes.
• Project Reporting: Providing detailed status reports on project performance, including timelines, budget adherence, risks, and any necessary adjustments.
• Presentations and Meetings: Leading meetings with stakeholders to discuss progress, clarify expectations, and provide recommendations for improvements or changes.
• Expectation Management: Managing stakeholder expectations by setting realistic goals and timelines, ensuring clear and consistent communication throughout the project lifecycle.