Logistic Coordinator jobs in United Kingdom

Band 4

Main area: Administrative & Clerical
Grade: Band 4
Contract: Permanent
Hours: Part time - 23.25 hours per week
Job ref: 349-CSS-6863524

Site: Cytology Department, 1st Floor CSB 2, Manchester Foundation Trust
Town: Manchester
Salary: £26,530 - £29,114 per annum, pro rata
Salary period: Yearly
Closing: 20/04/2025 23:59

Job Overview

Vacancies for administrative co-ordinators have arisen in the cytology department. Ideally, you should have experience of NHS Cervical Screening Programme procedures, competence in core administrative practices, and demonstrable experience of working within a Healthcare setting in a clinical/clerical/administrative role.

The Manchester Cytology Centre provides a regional cervical cytology service receiving over 450 thousand samples per year. The department also provides local diagnostic cytology and synovial fluid analysis services.

The successful candidate will be working in an administrative team undertaking general administrative duties to support the cytology department’s logistical, failsafe, and sample taker database functions.

Main duties of the job

1. Maintain the failsafe procedures in accordance with the NHSCSP guidelines by producing computer-generated lists, checking the management for patients, and updating patient records to ensure reminders are sent to primary care practices and hospitals appropriately.
2. Provide cover in the management of the Direct and Urgent referral systems.
3. Manage the receipt of histology reports from other hospitals and ensure these are entered onto the patient’s computer record with the use of appropriate SNOMED coding.
4. Maintain the Cervical Sample Taker Database, updating registration and training records and running reports/audits as required.
5. Maintain logistical support to the department for kit deliveries to service users.
6. Monitor accurate report transmission to service users and screening agencies.

Accuracy and attention to detail are essential.

Working for our organisation

MFT is one of the largest NHS Trusts in England with a turnover of £2.8bn. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year. Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

Detailed Job Description And Main Responsibilities

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.

We’re looking forward to hearing from you!

Person specification

Qualifications

Essential criteria

• Good Standard of Secondary Education to GCSE Level, or equivalent including English

Desirable criteria

• NVQ level 3 or equivalent qualification
• ECDL or equivalent
• AMSPA qualification/RSA III Typing

Knowledge and Experience

Essential criteria

• Competence in core administrative practices
• Demonstrable experience of working in an NHS clinical/clerical/administrative role

Desirable criteria

• Knowledge of NHSCSP procedures
• Proficiency in Microsoft Office Word, Excel, and Access
• Experience of developing and maintaining administrative systems

Skills

Essential criteria

• Excellent keyboard skills
• Able to prioritise workload and to adapt effectively to changing priorities and to meet deadlines
• Ability to work alone and as part of a team
• Excellent organisational skills

Personal attributes

Essential criteria

• Demonstrates excellent attention to detail.
• Reliable, self-motivated and conscientious approach to work.

Further details / informal visits contact

Name: Joanne Ward
Job title: Cytology Laboratory Admin Manager
Email address: joanne.ward@mft.nhs.uk
Telephone number: 0161 701 0209

Additional information
Jacquelyn Medlock, Cytology lab Manager

Email: jacquelyn.medlock@mft.nhs.uk
Telephone: 0161 276 5120