Executive Assistant

Office for Students; Stoke Gifford; On-site; GBP 36,000 - 50,000

Job description

BS34 8SR

Job Summary

The Office for Students (OfS) is the independent regulator of higher education in England. We regulate higher education on behalf of all students, ensuring that every student, regardless of their background, has a fulfilling experience that enriches their lives and careers. This is an exciting time to join the OfS, and we’re on the lookout for a dynamic Executive Assistant to enhance the office of the Director of Regulation. In doing this role, you’ll be helping the OfS to ensure a high quality higher education experience and the best value – for students, for taxpayers, and for the wider public good.

Job Description

The role

This Role Is Situated In Our Regulation Directorate, Which Works In The Interests Of Students By Ensuring Universities And Colleges Meet Our Minimum Expectations. As Executive Assistant To The Director Of Regulation, You Will Act As The Central Point Of Contact In The Director’s Office, Co-ordinating And Supporting The Work Of The Director As Required. The Work Is Highly Varied And Your Responsibilities Will Include:

• developing a strong awareness of the Director's work and the work of the wider directorate
• co-ordinating communications and correspondence with internal and external stakeholders
• building strong internal and external peer relationships and networks which enable the Director’s engagements to be delivered
• delivering a portfolio of administrative tasks to a high standard
• improving the administrative systems which support the Director’s work
• providing peer leadership to other administrative colleagues in the Regulation Directorate

The Director of Regulation’s office is a highly supportive environment where learning and development is actively encouraged and supported. You'll soon take ownership of your own portfolio of work, with the opportunity to develop a career path in line with your interests.

About You

We are seeking a dedicated and proactive individual who has previous experience of working as an executive assistant to a director (or similar role). You’ll also embody the following qualities:

• you are able to build a solid understanding of the Director’s work and deploy this knowledge appropriately
• you build strong and constructive peer relationships and networks, including with the offices of internal and external stakeholders
• your communication skills, both written and verbal, are clear, concise, and you are able to draft and tailor communication to a variety of internal and external audiences
• you are able to proactively identify issues with, and then enhance, the administrative systems that support the Director with their work
• you have high attention to detail, and can co-ordinate, organise and signpost in context of a consistently fast moving and complex portfolio of activity

Alongside your salary of £36,430, Office for Students contributes £10,553 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

If you are shortlisted for the role, we will ask you to complete some pre-interview tasks. At interview, we will discuss these tasks and ask some questions based on the person specification in the Executive Assistant job description.

The final shortlist will have an informal discussion with the Director of Regulation before decisions are taken.

Feedback will only be provided if you attend an interview or assessment.

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard checks.

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Contact point for applicants

Job Contact :

• Name : The Recruitment Team
• Email : [e-mail]
• Telephone : [phone]

Further information

https://www.officeforstudents.org.uk/