Executive Assistant

Alvarez & Marsal Deutschland GmbH; Greater London; On-site; GBP 30,000 - 60,000

Job description

Description

About the firm

Alvarez & Marsal is a global professional services firm offering turnaround management, corporate restructuring and performance improvement for companies and stakeholders. Blending operating managers, functional experts and consultants, we are committed to our core values. A&M has evolved from a boutique player to the premier independent global professional services firm with a reputation for providing leadership, problem-solving and value-creation to under-performing and robust companies across the industry spectrum. The firm today tackles wide ranging issues, with a focus on preserving and maximizing enterprise value.

Overview of the Role

We are seeking an Executive Assistant to join our client facing team in London. In this role, you will provide essential support to our Managing Directors, managing their schedules, overseeing Business Unit operations, and fostering client relationships. This position is ideal for someone who thrives in a fast-paced, dynamic environment, anticipates needs, solves problems efficiently, and contributes to business development.

Responsibilities

Executive Support:

• Manage calendars, schedule meetings, and coordinate travel for the MDs and where required other Senior Directors.
• Handle correspondence and prepare presentations.
• Act as the point of contact for clients and visitors.
• Support onboarding and offboarding processes.
• Proactively manage Senior team expenses.
• Maintain Managing Director timesheet data on Agresso.

Client Relationship Management:

• Build and cultivate strong relationships with key clients and stakeholders.
• Organise and participate in business development activities.
• Update and maintain client information and prospects in Salesforce.

Support with Office Operations where necessary:

• Organise and maintain office systems and procedures (excluding IT and building management).
• Manage conference room bookings and technical requirements.
• Coordinate catering for meetings and events.
• Manage internal communication and updates.

Requirements

• Relevant experience, preferably in a professional services environment.
• Strong oral and written communication skills to effectively communicate and interact with team members, clients, and external stakeholders.
• Proficient in advanced computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Salesforce.
• Maintain a high level of professionalism in all interactions.
• Strong time management, organisation, and prioritisation skills.
• Strong attention to detail and ability to effectively self-review.
• Ability to multi-task in a fast-paced environment, using flexible mindset to shift priorities.
• Must be proactive and use critical thinking to solve problems.
• Collaborative, innovative, and team-oriented with a positive “can do” attitude.
• Ability to work independently and within a team.
• Ability to handle sensitive and confidential information at maximum discretion.
• Strong interpersonal and relationship-building skills.
• Experience working with senior clients and/ or arranging complex travel arrangements and event co-ordination is a plus.