Senior Finance Assistant

VisionFR Limited; Greater London; Hybrid; GBP 30,000 - 50,000

Job description

This range is provided by VisionFR Limited. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from VisionFR Limited

Role: TEMP to PERM Senior Finance Assistant - Immediate Start

Sector: Interior Design Agency

Hybrid: 3 days in the office / 2 WFH

Location: West London

Reference: VisionFR3167

VisionFR are delighted to be working with a fast growing design agency in their search for a Senior Finance Assistant (Finance Manager) to manage the day-to-day accounts transactions and support the Finance Director. Our Client has a high global reputation within the design field and works on variety of interior design projects.

Initially a temporary position due to the need to fill the vacancy quickly there is scope for the role to become permanent for the right candidate.

The Role

This role is very varied with overall responsibility for bookkeeping but also responsibility for assisting with the overall operation of the company involving a high level of interaction with the whole team.

Responsibilities

Accounts Receivable

• Ensure timely and accurate invoicing of clients.
• Monitor outstanding invoices and follow up on overdue accounts.
• Establish credit policies and assess customer creditworthiness.
• Maintain client relationships and acknowledge all payments and communications in a timely manner.
• Maintain accurate records of all incoming payments.
• Liaise with the Project Management team to ensure that all invoice schedules are up to date and matched to client programmes. As required, produce invoice schedules for the Project Management team.
• Reconcile accounts receivable ledger to ensure accuracy. Save month-end AR reports on the company server.

Accounts Payable

• Oversee supplier invoices and payment processing.
• Verify and approve expense reports.
• Manage the payment and reconciliation of all FF&E transactions in line with client contracts.
• Where required, produce a monthly FF&E reconciliation of all FF&E invoice, receipts, payments and bank statements.
• Monitor payment schedules to ensure timely payments and manage cash flow.
• Maintain vendor relationships and resolve any discrepancies or disputes.
• Reconcile accounts payable ledger with supplier statements. Save month-end AP reports on the company server.

Bank

• Manage and reconcile daily bank transactions and balances.
• Reconcile bank statements with accounting records.
• Manage and reconcile all client FF&E accounts.
• Coordinate with the bank on credit facilities and account management.
• Ensure sufficient liquidity for operational needs.
• Implement and monitor cash handling policies.

Payroll

• Oversee employee payroll processing, ensuring accuracy and timeliness.
• Ensure compliance with tax regulations and statutory deductions.
• Prepare payroll reports for internal and external stakeholders.
• Address payroll-related queries from employees.
• Coordinate with HR on salary adjustments and benefits.

Ad-Hoc Accounting

• Prepare financial reports and analyse financial performance.
• Assist with budgeting, forecasting, and variance analysis.
• Support audits by providing necessary documentation and information.
• Implement and maintain internal financial controls.
• Provide financial insights and recommendations to senior management for decision-making.
• Prepare VAT submissions including all relevant analysis for any FF&E adjustments for review by the Finance Director.
• Assist in producing month-end reports.

Operational Support includes (but not limited to):

• Assisting with financial systems implementations and developments.
• Management of insurances and security.
• Monitor team timekeeping ensuring timely completion by staff.
• Implementing new HR templates.
• Assist with organizing starter-packs for new members of staff.
• Assist with holiday requests, timesheets, time in lieu, sick days.
• Assist with recruitments including liaising with the manager recruiting.

Key Requirements

• Proven experience as finance manager or relevant role.
• Experienced Xero user is essential for the role.
• Understanding of business functions such as HR, Finance, Marketing etc.
• Aptitude in decision making and problem solving.
• Ability to review and interpret project legals is an added plus.
• Hardworking and enthusiastic; Organized and efficient.
• Proactive self-starter: work on own initiative.
• Maintain confidentiality and utmost discretion. Demonstrate honesty and integrity.
• Proficient in multitasking and prioritising ever changing workload.
• Completing tasks to a high standard and to tight deadlines.
• Polite and appropriate manner in liaising with UHNWI and contacts of all levels in person, on the telephone and by email.
• Experienced team worker.
• Strong IT skills; fully competent with all Microsoft Office packages and Xero.
• Commitment to company working processes, systems & protocols.

VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Client recruitment needs.

Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.

Seniority level

Associate

Employment type

Temporary

Job function

Accounting/Auditing and Finance

Industries

Design Services, Architecture and Planning, and Marketing Services