Admin. Assistant

NHS Scotland; Dundee; On-site; GBP 26,000 - 29,000

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Admin Assistant – Band 3

34 hours per week, working 7 days on a rota

Fixed term to September 2026

Salary: £26,869 - £28,998 per annum pro rata

This is an exciting opportunity for a well organised individual looking for the challenge of working in a fast paced environment. You will support senior clinical and managerial staff working within the Safety and Flow Hub at Ninewells Hospital, with the challenge of a broad workload to facilitate the efficient delivery of services provided.

Highly motivated and adaptable, you will provide an efficient and confidential administrative service. This will include producing three times daily huddle reports, gathering information / undertaking enquiries and taking appropriate follow-up action as required.

Applicants should possess excellent communication and interpersonal skills along with a high level of literacy and numeracy skills. Excellent minute taking and typing skills are required along with relevant proven experience. You must be proficient in the use of Microsoft Office software including MS Teams. A knowledge of hospital IT systems is desirable, e.g. SafeCare, Command Centre.

You should have an administrative qualification or have equivalent relevant experience.

Internal Applicants: Written approval must be sought from your line manager prior to applying for this secondment. You will be required to bring this if shortlisted for interview.

Informal enquiries to: Erin McMahon, Personal Assistant and Administrative Services Supervisor via email [e-mail] or 01382 740454.

You will be required to comply with the Code of Conduct for Healthcare Support Workers in Scotland throughout your employment. Information on the Healthcare Support Worker Regulations can be found on NHS Tayside microsite on Staffnet>Our Websites>Healthcare Support Workers.

Short-listed applicants will be contacted by email. Please check your emails regularly, including your junk/spam folder.

ADDITIONAL INFORMATION FOR CANDIDATES

1. You should apply for this post by completing the application process on Jobtrain.
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