Personal Assistant/Administrative Supervisor

NHS National Services Scotland; Dundee; On-site; GBP 25,000 - 35,000; Full time

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We are looking for an individual with excellent communication, administrative, supervisory and secretarial skills. To meet the requirements of this rewarding post you should have experience of NHS organisational processes and structures and the ability to cope with the pace of a demanding role. You should demonstrate a professional manner, tact and diplomacy.

The successful candidate will provide a Personal Assistant service to the Specialist Surgery Management Team. You will also undertake staff supervision and workload management for a large group of administrative staff.

The role of the Personal Assistant will include the management of email and diaries, acting as a key point of contact, minute taking, setting up and managing office procedures, specific project work and data management amongst other duties.

The Administrative Supervisor role will include recruitment, retention and discipline of staff and management of workloads.

You will be required to comply with the Code of Conduct for Healthcare Support Workers in Scotland throughout your employment. Information on the Healthcare Support Worker Regulations can be found on NHS Tayside microsite on Staffnet>Our Websites>Healthcare Support Workers.

Informal enquiries to: Jessica Leahy, Admin Services Manager, Ext 55891 or [e-mail].

Hours of work are: 37 per week, Monday to Friday. Fixed Term/Secondment for 12 Months.

Written approval must be sought from your line manager prior to applying for this secondment. You will be required to bring this if shortlisted for interview.

Short-listed applicants will be contacted by email. Please check your emails regularly, including your junk/spam folder.

ADDITIONAL INFORMATION FOR CANDIDATES

1. You should apply for this post by completing the application process on Jobtrain.
2. DO NOT upload a CV as this will not be used for shortlisting purposes.
3. Posts close at midnight on the indicated date.
4. For help to complete an application on Job Train please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
5. To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
6. If you wish to participate in the Job Interview Guarantee Scheme and have been invited to interview, please contact the Hiring Manager as detailed in the advert to discuss any special requirements that you will need to enable you to attend the interview.
7. Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
8. Please check your e-mail regularly (including junk folders) and your Jobtrain account for updates.
9. Please contact Jobtrain Candidate Support Hub https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues.
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11. Once you have submitted your application form you will be unable to make any amendments.

Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Tayside.