SR AP Specialist II - LATAM

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients. Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Position Summary:

This position requires an ambitious professional to be part of the accounts payable team in support of Latin America Financial Shared Services. The successful candidate will be responsible for processing invoices, managing vendor relationships, ensuring accurate and timely payments, and maintaining financial records.

Key Duties and Responsibilities:

• Process invoices in Quick Base and VIM with appropriate account coding and approvals
• Must be familiar with local regulatory requirements
• Liaison with BPO’s for payment processing
• Support Audit requests both internally and externally
• Ability to analyze invoice issues in multiple systems, working with Information Systems to determine root cause and resolution
• Ability to evaluate and determine required and accurate data on Vendor Master Data Records
• 3-way and 2-way invoice match to PO experience required
• Conduct an analytical review of the purchase order to invoice to determine the cause and fix
• Research and resolve supplier disputes and issues
• Collaborate with the purchasing team to resolve invoice-to-PO discrepancies.
• Goods Receipts/Invoice Receipts reconciliation experience
• Provide excellent customer service to outside suppliers and internal business partners
• Ensure timely and accurate processing of all accounts payable invoices
• Comply with all internal controls to ensure accurate financial records, particularly in relation to Corporate Signature Authority Matrix, SOX narratives, Sunshine Act, and Global Purchasing Policy
• Adhere to contractual payment terms to ensure smooth operation of the business while maximizing prompt payment discounts
• Embody Illumina, Inc. values in dealing with both external and internal customers
• Provide financial information if requested (for example: check numbers, invoice copies, etc.)
• Other duties as assigned by Management

Knowledge, Skills, and Abilities:

• Effective communication (oral and written), Bilingual must speak English, analytical, and problem-solving skills
• Ability to demonstrate problem identification and resolution
• Working knowledge of accounting principles - accrual experience helpful
• 3 Years of accounts payable experience with heavy volume
• Proficiency in Excel, and other similar desktop applications
  • Including pivot tables, V-Lookups, and formulas
• Strong customer service skills: ability to work in a team environment
• Effective organizational and time management skills
• Self-motivated; high bias for action and able to work independently.
• SAP/Vendor Invoice Management (or local system) experience preferred.
• Knowledge of local tax laws and regulations in LATAM countries would be an advantage.
• Ability to maintain strict confidentiality

Preferred educational background:

• Bachelor's degree in accounting, finance, or related field