Sr Accounts Payable Specialist II - Global AMR (Hybrid)

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients. Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Position Summary:

Specializes in the Accounts Payable activities including the reviewing and verifying of invoices to ensure accuracy. Responsibilities include entering invoices into financial systems, scheduling payments to suppliers and creditors, and preparing reports according to established policies as required. The focus also specializes in the Accounts Receivable activities such as updating and summarizing receivables. Responsibilities include invoice creation and shipping verification, and may assist with smaller or less complex business units or customer accounts.

Changes to individual responsibilities may occur due to business needs and other related duties may be assigned.

*This person must reside in Sao Paulo and commute 2-3 days/week to our corporate LATAM HQ.

Key Duties and Responsibilities:

• Validate and process invoices and payment requests in the accounting system with appropriate account coding and approvals
• 3-way and 2-way invoice match to PO experience required
• Must be able to manage monthly invoice volume of 1000+
• Conduct analytical review of purchase order to invoice to determine cause and fix
• Research and resolve supplier disputes and issues
• Collaborate with purchasing team to resolve invoice to PO discrepancies
• Goods Receipts/Invoice Receipts reconciliation experience
• California sales & use tax knowledge
• P-Card Management and Reconciliation knowledge
• Payment Reconciliation to include solving for failed payments
• Provide excellent customer service to outside suppliers and internal business partners
• Ensure timely and accurate processing of all accounts payable invoices
• Comply with all internal controls to ensure accurate financial records, particularly in relation to Corporate Signature Authority Matrix, SOX narratives, Sunshine Act, and Global Purchasing Policy
• Adhere to contractual payment terms to ensure smooth operation of the business while maximizing early payment discounts
• Embody Illumina, Inc. values in dealing with both external and internal customers
• Provide financial information if requested (example: check numbers, invoice copies, etc)
• Other duties as assigned by Management

Knowledge, Skills and Abilities:

• Strong communication (oral and written), analytical, and problem-solving skills
• Strong oral and written communication skills, bilingual proficiency in English
• Working knowledge of accounting principles - accrual experience helpful
• 2-4 years accounts payable experience with heavy volume
• Proficiency in Excel, and other similar desk top applications
• Strong customer-service skills; ability to work in a team environment
• Effective organizational and time management skills
• Self-motivated; high bias for action
• SAP/Vendor Invoice Management (or local system) experience preferred
• Ability to maintain strict confidentiality

Preferred educational background:

• High school diploma – some accounting courses preferred

Preferred experiential background:

• Knowledge and skills typically acquired through previous positions in fast-paced corporate environments which involve responsibility for similar work