Sourcing Specialist

Job Title: Sourcing Specialist

JOB DESCRIPTION

The Sourcing Specialist will work directly under the supervision of Client Delivery, Director. The Sourcing Specialist will actively manage the hotel and ground transportation procurement process for our existing client relationships. In this role, responsibilities include creating hotel market analyses, identifying industry trends, sourcing multiple destinations, negotiating with hotels and ground transportation providers and tracking financials on excel.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Sourcing hotels and collecting market data for our clients in key destinations. Collection of data includes but is not limited to hotel names, addresses, key contacts’ email addresses, and star ratings utilizing our internal databases, and internet sources.
2. Manage the Request for Proposal/Request for Information process through API’s platform, JETRFP, to secure and negotiate rates, special concessions, contract terms and conditions with hotel and ground transportation suppliers.
3. Research hotel options and track collected data in Salesforce database.
4. Analyze market trends and conditions in order to secure the best possible scenarios for our airlines and hotel partners.
5. Create high quality and detailed destination presentations (utilizing Microsoft products and Adobe programs) that include submitted proposals which demonstrates a level of savings and meet the revenue goals of API within established deadlines.
6. Adapt to the situation at hand e.g. quick market analysis and sourcing requirements to accommodate needs created due to the changing dynamics of airline schedules or unforeseen situations.
7. Prepare hotel site inspection scheduling domestically and internationally when required for customers.
8. Other job duties may be assigned to the sourcing specialist when needed, based on the client’s or API’s needs. This will be communicated directly by his/her supervisor.

Competencies

1. Problem Solving/Analysis
2. Building Relationships
3. Business Acumen
4. Strategic Thinking
5. Results Driven
6. Negotiation
7. Managing Processes
8. Market Knowledge
9. Communication Proficiency

Supervisory Responsibility

None

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, normal core business hours. Occasional evening and weekend work may be required as job duties demand.

Travel

This position does not require travel (domestic and international).

Required Education and Experience

1. Minimum Bachelor's degree on going from an accredited college or university
2. At least 1 year travel industry experience, working closely with airlines and/or hotels is a must
3. Strong computer skills, with an emphasis on Microsoft Office products especially Excel
4. Exceptional verbal and written communication skills
5. English, Portuguese and Spanish fluency (oral and written)
6. Customer service skills
7. Flexible to work afterhours based on business demand
8. Attention to detail and the ability to produce high quality work is a must.
9. Ability to understand and work with diverse culture here and abroad.
10. Organized self-starter who can effectively manage workload in a fast paced atmosphere and be able to accomplish goals.
11. Able to multi task and work well under strict deadlines.