Programme Assistant (Re-Advertised) External Post Level Sb-3 Apply By Feb-11-24 Agency Unwomen [...]

Programme Assistant (Re-Advertised) External Post level SB-3 Apply by Feb-11-24 Agency UNWomen

BRL 20.000 - 80.000

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination.

Background

Re-advertised: Those who previously applied do not need to re-apply.

I. Position Information

Job Title: Programme Assistant
Department: Brazil CO
Reports to (Title/Level): Project Manager, Gender-responsive Governance, Women’s Leadership and Participation/SB-5
Duty Station: Maceió, Brazil

II. Organizational Context

UN Women works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security.

The UN Women Country Programme in Brazil is aligned with national development priorities and international commitments to gender equality and empowerment of women, including the CEDAW, CERD, and Agenda 2030.

The UN Women Country Office in Brazil focuses on three key areas:
1. Women lead, participate in, and benefit equally from governance systems
2. Women have income security, decent work, and economic autonomy
3. All women and girls live a life free from all forms of violence

Reporting to the Project Manager, the Programme Assistant provides support to the Programme Team in the development and implementation of effective programmes and projects, consistent with UN Women rules and regulations.

Duties and Responsibilities

III. Functions

• Provide administrative and logistical support to the formulation and management of programmes:
  • Support in the preparation of programme work plans, budgets, and proposals;
  • Assist executing agencies with routine delivery and reporting of programme-supported activities;
  • Support audit of programmes/projects and implementation of audit recommendations;
  • Gather and compile data for documents, guidelines, and position papers.
• Provide administrative support to the financial management of the Programme Unit:
  • Create projects in Quantum system, prepare budget revisions, and monitor project finances;
  • Prepare non-PO vouchers and process payments for consultants;
• Provide administrative support to the Programme Unit:
  • Organize logistical arrangements for meetings, workshops, and events;
  • Make travel arrangements for the Programme Team;
• Provide administrative support to resource mobilization:
  • Organize and process documentation from donors and programme team.
• Facilitation of knowledge building and sharing:
  • Support the organization of training for office staff and partners.

Core Values:
• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:
• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:
• Knowledge of programme management;
• Ability to present information in clear formats;
• Good financial and budgeting skills;

Required Skills and Experience

V. Recruitment Qualifications

Education and certification:
• Bachelor’s degree in Business, Administration, or related field or 3 additional years of relevant experience is required.

Experience:
• At least 5 years of progressively responsible experience in administrative or programme management/support;
• Experience in a computer environment using multiple office software packages is required;
• Experience in the use of ERP systems is desirable;

Language Requirements:
• Fluency in English and Portuguese is required;
• Working knowledge of Spanish is an asset.

Recruitment Process Application and Submission:

All applicants must complete the online application at UNDP Jobs website no later than 11:59 pm 2/11/2024. Applicants that do not complete the online application and send supporting documents will not be considered.

Diversity and Inclusion: At UN Women, we are committed to creating a diverse and inclusive environment. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law.