Operations and Process Optimization Manager

Adaptive Teams is proud to be part of a group of companies founded by Nate Ginsburg, built with a two-fold mission: to discover and empower amazing talent while building strong, connected communities all around the world. This vision drives everything we do, from the way we recruit to how we encourage collaboration across global teams. It’s not just about finding the right people for the job; it’s about creating meaningful work that contributes to something bigger. When you join Adaptive Teams, you’re stepping into a network that believes in the power of talent and community. We seek out individuals who are passionate, skilled, and ready to contribute to a larger purpose. Our projects allow you to showcase your abilities while making real connections across industries and geographies. Working with us means being part of a company that is committed to your growth and building thriving communities worldwide. If you’re looking to advance your career in an environment that values innovation and collaboration, Adaptive Teams is where you can truly flourish.

Are you an efficiency mastermind with a passion for scaling services and keeping teams aligned? We’re seeking a data-driven Operations and Process Optimization Manager to streamline processes, optimize systems, and guide our projects to success.

Your Mission:

1. Day to Day Responsibilities
2. Process Management: Ensure operational processes are effective and efficient. Create and maintain SOPs to standardize workflows.
3. Team Coordination: Lead collaboration across the team, aligning everyone on goals, deadlines, and priorities.
4. Reporting & Analytics: Analyze monthly reports to find trends and growth opportunities, delivering weekly project updates and team insights.
5. Project Management: Keep projects on schedule and within budget, setting timelines for new initiatives and guiding weekly agenda check-ins.
6. Systems Oversight: Audit current systems, identify weak points, and implement improvements to enhance productivity.
7. Delegation: Strategically delegate tasks, supporting team operations and smooth task execution.
8. Webinar Support: Organize and execute webinar logistics, ensuring all resources and materials are set.
9. Proactive Problem Solving: Spot potential challenges early and implement solutions to maintain seamless operations.

Your Toolbox:

1. Skills to be Successful
2. Tech Expertise: Proficiency with Asana, GHL, and Circle is highly preferred.
3. Industry Know-How: Experience scaling online courses, certifications, or nutrition/fitness programs is required.
4. Data-Driven: Strong analytical mindset, using data to optimize processes and make strategic decisions.
5. Collaborative Leadership: Ability to coordinate teams and communicate effectively, keeping everyone aligned.
6. Proactive: Strong problem-solving skills, able to anticipate issues and stay ahead of potential roadblocks.

Your Perks:

1. What's in it for you
2. Work remotely.
3. Opportunities for advancement and professional development in a scaling organization.
4. Drive the efficiency and growth of meaningful projects in the wellness and education space.
5. Collaborative, supportive environment focused on innovation and results.

Why Adaptive Teams?

At Adaptive Teams, we don’t just fill positions – we create pathways to success. Whether you’re a seasoned pro or just starting out, we’re here to help you grow, innovate, and make an impact. If you’re looking for exciting opportunities and a team that’s as passionate as you are, this is the place to be.

What to Expect from Our Application Process?

Once you apply, you’ll receive an email guiding you through the next steps, including an assessment tailored to the role. After that, we’ll ask you a few brief questions about your experiences and work style—this is your opportunity to showcase what makes you unique and how you approach challenges.

Be sure to check your inbox (and your spam folder, just in case) for further instructions. We understand your time is valuable, so we strive to keep the assessments under 45 minutes whenever possible, though some roles may require a slightly longer time investment. Once selected, you’ll have the chance to schedule an interview with our team. We aim to make the process as smooth and transparent as possible, so you’ll always know where you stand.