Leadership Administrative Assistant

Join the team that has been powering growth and an excellent reputation for over 60 years! Etna Supply is an industry leader in plumbing, heating, underground, municipal, and fire protection wholesale distribution throughout Michigan, Indiana, Ohio, and Wisconsin. We are committed to sound financial principals, building partnerships that foster teamwork, and striving for continuous improvement. We are dedicated to fairness integrity, and respect.

WE OFFER: Competitive compensation & benefits package, including annual bonus, 401(K) w/ match & company provided Life Insurance! Balanced home/work life! Professional development opportunities to support your growth! AND SO MUCH MORE!

Administrative Assistant Job Duties: Support Leadership | Drive Organization | Make an Impact

We’re seeking a highly organized, forward-thinking Administrative Assistant to support our leadership team. If you're analytical, proactive, and love keeping things running smoothly behind the scenes, this is the opportunity for you!

Events & Trips

• Maintain and update the Events & Trips spreadsheet (budgets and attendees)
• Coordinate travel arrangements (flights, hotels, transportation)
• Plan events (venues, catering, staffing)
• Create detailed itineraries to ensure proactive communication
• Generate reports for Top Customers and Target Customers

Meetings & Presentations

• Schedule and coordinate meetings (sales, vendor partners, leadership)
• Prepare presentations and materials for key meetings

Sales Leads & Growth Tracking

• Assign leads from new business opportunities (Crain’s updates, State of MI updates, etc.)
• Track lead progress and outcomes
• Generate reports such as:
  • Accounts with decreasing sales
  • Products with declining performance
  • GL Sales trends

Product Sales Goals

• Assign and manage Product Line Reviews
• Track performance of key vendor sales goals (Sure Comfort, Fujitsu, Lochinvar, Victaulic, Viega, Kohler)

Trade Organization Management

• Assign responsibilities for trade organizations
• Track team participation and new opportunities

Expense & Budget Tracking

• Review and approve expense reports
• Generate comparative expense reports and summaries

Cross-Functional Collaboration With:

• Commercial Plumbing – Hit rates for project quotes
• Mechanical (PVF) – Project quote success tracking
• HVAC – Hydronics and forced air quote tracking
• Operations – Open order management and return percentages
• Marketing & Credit – Customer data, new accounts, and average days to pay
• Human Resources – New hire coordination and training prep
• IT Department – Support integration and coordination

We are an Equal Employment Opportunity Employer.