Facilities Coordinator

Responsibilities

• Facility management and coordination of all facility services and processes to ensure optimal operation to support business activities.
• Lead the daily operation of Vertiv facilities, including maintenance, repairs, and facility services at all facilities across the country.
• Lead, design, and execute new facility projects, ensuring timely opening, expansion, and/or remodeling, ensuring compliance and operational maintenance over time.
• Manage service providers (cleaning, maintenance, security, gardening, among others), previously approved by the purchasing department, to ensure quality and contract compliance.
• Manage the budget for each facility or for each assigned project, designing the budget, ensuring maximum benefits, and generating savings and efficiencies.
• Manage budgets allocated to facility maintenance, controlling operating expenses and always seeking to optimize resources. Design budgets for new projects.
• Design and implement processes and policies related to facilities and fleet, ensuring proper execution, updating, and guaranteeing continuous improvement for efficiency.
• Responsible for managing lease contracts, ensuring timely payments and timely contract renewals or suspensions.
• Lead internal fleet and leased vehicle activities, including the maintenance and insurance of each unit, with the goal of controlling and optimizing costs and increasing efficiency. Continuously searching for new options in the corporate fleet vehicle market.
• Support internal and external clients of the facilities to provide solutions to their requirements.
• Monitor and supervise compliance with regulations governing the use of the internal and leased fleet.
• Analyze various management reports related to facilities, internal fleet, and travel expenses to subsequently provide possible alternatives and/or solutions.
• Ensure compliance with the organization's corporate guidelines.

Education & Certifications:

• University degree in areas such as Administration, Industrial Engineering, Architecture, Facilities Management, or related fields.
• Additional courses or specialization in facilities management, facility maintenance, workplace safety, or project management are a plus. Experience in supplier and service contract management.
• Knowledge of budget management and operating cost control.
• Experience in office administration: establishing contracts, managing operating permits, and adapting offices.
• Knowledge of managing owned and leased fleets.

Requirements

• Knowledge of budget management and operating cost control.
• Experience in office administration: establishing contracts, managing operating permits, and adapting offices.
• Knowledge of fleet management for both owned and leased vehicles.
• Intermediate English, capable of communicating appropriately.
• Spanish (preferred).
• Leadership and decision-making skills.
• Intermediate MS Office skills.
• SAP knowledge (a plus).
• Experience in customer service (internal/external).
• Experience in office administration (vendor management, purchasing cleaning materials and supplies, managing operating permits, among others).