Manager, Procurement Emergency Response Team

JOB SUMMARY: This position will support International Medical Corps emergency response delivering outpatient clinical care to disaster-affected populations.

The primary responsibility of the Manager, Procurement Emergency Response Team is to support the implementation of services in an emergency setting. The Manager, Procurement Emergency Response Team is responsible for the establishment and delivery of procurement services in accordance with International Medical Corps (IMC) policies and procedures, WHO standards, and where applicable, at minimum Emergency Simplified Procedures (ESP). This requires a highly motivated and detail solution-oriented individual who will be able to resolve critical challenges as they arise in order to meet Emergency Medical Response requirements related to procurement.

Manager, Procurement Emergency Response Team contributes to ensuring that International Medical Corps commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Sphere Charter, IMC Minimum Standards and the NGO Code of Conduct.

MAIN TASKS AND RESPONSIBILITIES

• Responsible for the effective implementation of IMC Procurement policies, procedures and systems applicable to the Emergency Medical Response under Emergency Simplified Procedures and as required, standard operating procedures.
• Ensure existing practices, policies and procedures are in compliance with IMC global standards and donors' requirements.
• Support Project Managers and Team Leader by establishing dynamic and flexible procurement planning processes and pro-actively collect procurement needs from program teams to minimize time between needs identification and procurement delivery.
• Organize a reliable and cost-effective local procurement system and delivery of procurement services in support to the Emergency Medical Response operation.
• Accountable for initiation, coordination and tracking of the national/international re-supply pipelines.
• Responsible for effective implementation of the re-supply process, interfaces with Emergency Medical Response warehouse, medical teams and IMC Global Procurement Unit (GPU) to place orders in a timely fashion, to avoid stock-outs that would impact mission and service to beneficiaries.

Market Survey and Vendor Management

• Responsible for local market survey for relevant items categories.
• Coordinate with Global Procurement Unit and US based logistics team on international market survey for items prepositioning or for items not available locally.
• Responsible for vendor registration and timely conduction of vendor prequalification for medical commodities in line with Global Procurement and Supply Chain prequalification protocol.
• Conduct regular due diligence vendor visits to mitigate risk of vendor underperformance, low capacity/quality or ghost vendors.

Reporting and Filing

• Establish commodity pipeline information for local and international procurement, procurement tracker and its timely communication to EMT stakeholders, ERU Management and HQ Logistics focal points.
• Establish an accurate filing system maintained updated and its periodic verification for auditing purposes.

Transition

• Anticipate, plan and execute the transition from ESP to standard procurement procedures.
• Implement Blanket Purchase Agreements for frequently procured supplies, works and services as operation requires.

Clearance and Export Compliance

• Responsible for customs clearance of the EMT equipment and supplies.
• Responsible for field purchases Export Compliance in collaboration with HQ export compliance Focal Points.

Staff Capacity Building and Performance Management

• Select, orient and oversee the performance of staff under line management.
• Contribute to the recruiting, induction, on-job training/coaching and management of local procurement staff.
• Coach, train, supervise and mentor direct-report staff and provide regular and timely positive and constructive performance feedback.
• Maintain open and professional relations with team members.
• Identify, train and develop capability and capacity of national staff.

External and Internal Coordination

• Engage with team members on all procurement matters and coordination requirements.
• Support Logistics in engagement with donors, local government, project partners, UN agencies, Logistics Cluster and other NGOs.
• Represent IMC in a positive and professional manner.

Compliance and Best Practices

• Committed to fraud detection, risk reduction and fraud reporting.
• Ensure compliance with IMC policies and procedures, applicable donor regulations and host country regulations.
• Work with Finance, Compliance and audit focal points to assess compliance with internal controls.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

MINIMUM QUALIFICATIONS

• Typically, a Bachelor's degree in Logistics, Supply Chain Management or related field.
• Typically, 7+ years of relevant experience working in humanitarian logistics.
• Experience in supply chain management in an emergency environment with emphasis on procurement.
• Experience building and developing the capacity of staff.
• Excellent interpersonal and team skills.
• Commitment to and understanding of IMC's aims, values and principle.
• Working knowledge of Microsoft office and related IT offerings preferred.
• Strong organizational and problem-solving skills with analytic approach.
• Strong negotiation, interpersonal and organization skills.
• Fluency in English and additional languages such as French, Spanish, or Arabic desirable.

EQUAL OPPORTUNITIES
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.