Vaga de Buyer Team Lead

Role Purpose

The purpose of the role is to provide effective technical support to the process and actively resolve client issues directly or through timely escalation to meet process SLAs.

Key Responsibilities

1. Support process by managing transactions as per required quality standards.
2. Field all incoming help requests from clients via telephone and/or emails in a courteous manner.
3. Document all pertinent end user identification information, including name, department, contact information, and nature of problem or issue.
4. Update own availability in the RAVE system to ensure productivity of the process.
5. Record, track, and document all queries received, problem-solving steps taken, and total successful and unsuccessful resolutions.
6. Follow standard processes and procedures to resolve all client queries.
7. Resolve client queries as per the SLAs defined in the contract.
8. Access and maintain internal knowledge bases, resources, and frequently asked questions to aid in and provide effective problem resolution to clients.
9. Identify and learn appropriate product details to facilitate better client interaction and troubleshooting.
10. Document and analyze call logs to spot most occurring trends to prevent future problems.
11. Maintain and update self-help documents for customers to speed up resolution time.
12. Identify red flags and escalate serious client issues to Team Leader in cases of untimely resolution.
13. Ensure all product information and disclosures are given to clients before and after the call/email requests.
14. Avoid legal challenges by complying with service agreements.
15. Deliver excellent customer service through effective diagnosis and troubleshooting of client queries.
16. Provide product support and resolution to clients by performing a question diagnosis while guiding users through step-by-step solutions.
17. Assist clients with navigating around product menus and facilitate better understanding of product features.
18. Troubleshoot all client queries in a user-friendly, courteous and professional manner.
19. Maintain logs and records of all customer queries as per the standard procedures and guidelines.
20. Accurately process and record all incoming calls and emails using the designated tracking software.
21. Offer alternative solutions to clients (where appropriate) with the objective of retaining customers and clients' business.
22. Organize ideas and effectively communicate oral messages appropriate to listeners and situations.
23. Follow up and make scheduled callbacks to customers to record feedback and ensure compliance to contracts/SLAs.
24. Build capability to ensure operational excellence and maintain superior customer service levels of the existing account/client.
25. Undertake product trainings to stay current with product features, changes, and updates.
26. Enroll in product-specific and any other trainings per client requirements/recommendations.
27. Partner with team leaders to brainstorm and identify training themes and learning issues to better serve the client.
28. Update job knowledge by participating in self-learning opportunities and maintaining personal networks.

Stakeholder Interaction

1. Internal:
   • Team Leaders - Performance review
   • HR - Hiring and employee engagement and retention
   • Training Team - Capability development
   • Technical Lead - Training, issue escalation/resolution
2. External:
   • Client - Query Resolution

Competencies Required

Functional Competencies/Skill

1. Process Knowledge - Knowledge of assigned process, tools and systems

Competency Levels

1. Foundation: Knowledgeable about the competency requirements. Demonstrates (in parts) frequently with minimal support and guidance.
2. Competent: Consistently demonstrates the full range of the competency without guidance. Extends the competency to difficult and unknown situations as well.
3. Expert: Applies the competency in all situations and serves as a guide to others as well.
4. Master: Coaches others and builds organizational capability in the competency area. Serves as a key resource for that competency and is recognized within the entire organization.

Behavioral Competencies

1. Collaborative working
2. Problem solving and decision making
3. Attention to Detail
4. Execution Excellence
5. Client (Internal) Centricity
6. Effective Communication

Performance Delivery

1. Performance Parameter:
   • No. of cases resolved per day, compliance to process and quality standards, meeting process level SLAs, Pulse score, Customer feedback
2. Self-Management:
   • Productivity, efficiency, absenteeism, Training Hours, No of technical training completed